Administrative Assistant - Zeiss Group

How many companies can say they've been in business for over 177 years?!

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

What's the role?

Reports to Head of Operations and Site Manager as an individual contributor. Supports the Leadership Team as required. Interacts frequently with Managers, HR Team members as required by duties. Interacts with employees and visitors at the reception window. Has some interaction with outside vendors and callers.

Works on assignments that are semi-routine in nature, and normally follows established procedures. Uses judgment in occasionally deviating from standard practice. Impact of errors is narrow in scope.

Sound Interesting?
Here's what you'll do:

Performs a variety of clerical and administrative support duties in support of day-to-day operations of the Head of Operations and Site Manager, HR and Leadership teams.

• Assists employees and visitors at the reception desk during normal office hours.
• Responsible for the creation and issuance of Employee and Visitor badges and parking permits.
• Supports Events and visitors by, e.g., arranging food & beverage.
• Updates employee communication screens in the admin area
• Manages office supplies and creates POs in PURE accordingly.
• Books conference rooms for international meetings
• Picks up, sort and distribute mail.
• Maintain confidentiality of documents and information position is exposed to.
• Supports filing and maintaining legal and confidential company documentation.
• Supports the HR and Sr. Managers as needed.
• Other duties as assigned.
• Assists with scheduling, planning, and executing various Production Operations, HR, and company events as needed.
• Other duties as required.

Do you qualify?

• High school diploma or equivalent.
• Minimum of two (2) years administrative experience.
• Team player with customer service orientation and flexibility to accommodate varied duties and changing priorities.
• Ability to prioritize work, handle multiple tasks, work under pressure and work independently for several individuals.
• Proven ability to work with highly confidential material.
• Proficient with Microsoft Outlook, Word, PowerPoint and Excel
• Effective verbal and written communications skills.

The hourly pay range for this position is $27.00 - $33.00.

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.

This position is eligible for a Performance Bonus.

We have amazing benefits to support you as an employee at ZEISS!

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Vacation and sick pay
• The list goes on!

ZEISS is an EEO/AA/M/F/Disabled Veteran Employer

Your ZEISS Recruiting Team:
Christina Choing

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).