Administrative Assistant, Oncology - Washington Township Campus, Full Time - Thomas Jefferson University & Jefferson Health

About Jefferson  

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University.  If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Minimum Education and Experience Requirements:

Education:

• High School Diploma or GED; Bachelor’s Degree Preferred

AND

Experience:

• Previous administrative experience preferred

Competencies (Knowledge, Skills, and Abilities Required):

• Strong administrative experience
• Skill in verbal and written communications.
• Ability to manage multiple calendars and department directors.
• Ability to setup Training environments.
• Ability to apply creative lens to department collateral piece branding and positioning.
• Ability to perform within a team environment and coordinate a wide range of internal and external programmatic activities.
• Must be consistent and reliable.
• Cheerful and positive attitude.
• Must be able to demonstrate understanding of differing opinions.
• Values Teamwork.
• Must be able to show compassion for serving and valuing others.
• Must exemplify inclusive behaviors and coach others to do the same.

Job Summary

The Administrative Assistant is charged with creating and executing schedules, on behalf of the Cancer Program, communicating with staff or key stakeholders who need assistance, keeping organized records related to outreach events, cancer registry operations, and department coordination. The administrative coordinator is the backup to the department Executive Assistant, when they are out of the office, and is expected to support the program.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Managing and routing phone calls appropriately.
• Scheduling in-house and external meetings as needed.
• Distributing incoming mail.
• Managing and ordering office supplies.
• Manage shared calendars.
• Addressing employees’ and clients’ queries (via email, phone, or in-person).
• Preparing miscellaneous Agendas, presentations, spreadsheets, and reports.
• Updating office processes and procedures as needed.
• Assist with outreach activities, screening events.
• Assist with tumor boards.