Administrative Assistant (On-site) - HEPCO, Inc.

Our client is seeking a highly organized and detail-oriented Administrative Assistant to support their office operations. As a key member of the team, you will perform a variety of administrative tasks and provide exceptional support to ensure smooth office functioning. 

Primary Job Functions:

• Prepare correspondence, documents, records, and other written materials in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings, or data from various equipment.
• Compose and prepare correspondence on matters where policies and procedures are well defined.
• Maintain and update database/spreadsheet records using Microsoft Excel.
• Establish and maintain both confidential and general office files, both paper and electronic.
• Monitor and track the status of program activities.
• Screen callers and visitors to determine the nature of their inquiry, answer questions on established policy and procedure, and/or refer to the appropriate party or office.
• Prepare mailings and manage distribution.
• Order office supplies and maintain inventory of supplies and equipment.

Candidates Should Possess the Following Skills and Attributes:

• Thorough knowledge of modern office terminology, procedures, and equipment.
• Proficiency in office management principles and clerical processing.
• Ability to handle routine administrative details independently.
• Proficiency in operating a personal computer and utilizing Microsoft Office (Outlook, Word, Excel) with accuracy and speed.
• Ability to analyze and summarize information in both narrative and numerical form.
• Ability to prepare and maintain program records and routine reports.
• Ability to establish and maintain effective working relationships.
• Competence in organizing and maintaining office files.
• Ability to gather and consolidate information from various sources for program operations.
• Physical condition suitable for the demands of the position.
• Good phone etiquette.

Education Qualifications:

• A High School Diploma or higher level of education is required.

• Health Insurance
• Sick Time
• 401k

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.