Administrative Assistant - CommonSpirit Health
OMAHA, NE 68124-2319
About the Job
At CHI Health Creighton University Medical Center - Bergan Mercy our focus is patient-centered care. Our level I trauma center and academic medical center campus is designed to heal the body mind and spirit of every person in a more comfortable less stressful hospital environment. Our full range of medical services includes trauma services heart and vascular care emergency services surgery maternity cancer care and diagnostic imaging.
Provides mid-level administrative and clerical support services to assigned group of leaders and/or department(s). Completes assigned tasks and follows set procedures with some independent coordination of administrative projects. Reports to a department leader at the division director, vice president or senior vice president level.
Responsibilities:
Administrative Assistant
Part-time-20 hours a week
Location: CUMC-Bergan Medical Center
- Takes independent action to meet critical business objectives. Sets and monitors objectives and standards. Is known as a self-starter.
- Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone).
- Completes standard clerical administrative processes such as mail processing, filing, faxing, scanning, copying, collating, and organizing.
- Performs basic calendaring function by sending meeting invitations on behalf of leaders(s) upon request. May accept meeting invitations according to prescribed instruction.
- Takes the initiative to contact leader for direction when questions or concerns arise related to change initiatives.
- Uses basic technical skills to create and edit documents, spreadsheets, presentations and department organizational charts. Runs and distributes standard reports.
- Coordinates basic travel arrangements for leaders supported utilizing standard processes and resources.
- Follows procedures and maintain procedural documentation.
- Coordinates/Leads administrative projects. Assists in the planning, coordination and support of meetings and conferences.
- Distributes internal and external communications on behalf of leader as requested. Provides basic proofreading services of leader communications before distribution, administers distribution lists.
- Other duties as assigned by leader and organization.
Qualifications:
High School Diploma or Equivalent