Administrative Assistant (Older Adult Center) - Goddard Riverside

Organization Overview: Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-e...

Roles, Responsibilities, and Essential Duties

Supports the Administrative Director of the Food and Nutrition Department – to assist with their functions and responsibilities to achieve department goals.

Assist with organizing, reviewing, and submitting invoices for the Food and Nutrition Department – maintaining monthly expenditures report for the Administrative Director.

Monitor inventory of office and program supplies; verify package receipt and stocking of supplies.

Assist with preparation and updating of variety of documents to communicate information in a timely fashion in line with compliance requirements to meet contractual goals.

Maintain client information; gather and record client feedback to assess quality of service and relay client concerns to appropriate senior staff.

Under the direction of the Administrative Director: calendar management of department staff trainings.

Ability to take direction, lead and motivate others, and creatively problem-solve.

Work with the Food and Nutrition team to ensure a high-quality volunteer experience, focusing on greeting volunteers, hospitality, troubleshooting issues, and delivering volunteer orientations to groups of various sizes and backgrounds.

Required to work on Thanksgiving and Christmas Day

Performs other duties as required.

 

Qualifications/Educational Requirements

High School Diploma

At least 2 years of working experience 

Excellent Organizational skills

Must be proactive and be able to work independently

 

Skills, Knowledge and Abilities

Proficiency in basic filing principles and standard correspondence formats.

Success at managing a wide array of tasks and thriving in a fast-paced work environment.

Experience in problem-solving, conflict resolution, customer service, and showing empathy.

Experience with and interest in working with a diverse group of people; staff and volunteers.  

Excellent verbal and written communication skills; fluent in English including speaking, reading, and writing.

Ability to take direction, lead and motivate others, and creatively problem-solve.

Strong interpersonal and customer service skills and a genuine desire to engage deeply with supporters from a diversity of backgrounds, and have strong organizational and planning skills as it applies to volunteerism.

 

Computer Skills Needed

Highly proficient in Microsoft Office and Google Suite applications

Computer Proficiency and superior keyboarding skills

 

Physical Requirements

Heavy phone and computer use

Ability to move around the older adult center to deliver messages, files, supplies or during a volunteer orientation

Ability to lift and carry light to moderate items, such as files, office supplies, or equipment (up to 25lbs)

 

Work Environment

Office is in an older adult center in Manhattan

 

Employee Benefits:

Medical/Dental/Vision

Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts

403B Thrift Retirement Plan

12 Annual Sick Days

12 Agency Holidays

20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment

Total of more than 6 weeks (a month and half) of paid time off

 

We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.

 

Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.

 

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.