Administrative Assistant Office Manager at Cragston Management Corp.

About the Position:

A private investment firm located in Midtown Manhattan is seeking an office manager / administrative assistant to support its team.

The assistant will perform a variety of administrative functions requiring exceptional attention to detail, sound judgement and the ability to handle confidential information with discretion. The successful candidate will possess a strong initiative, commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven organization. This individual will need to work well in a team environment and represent the Partners, and Firm, with the utmost professionalism.

This position will entail office management, administrative functions, and some personal assistant tasks.

 Responsibilities:

· Receptionist duties, including registering and greeting guests, booking conference rooms, and managing incoming calls and mail

· Tracking inventory and ordering office supplies

· Overseeing floor operations, including vendor management and caring to tenant issues

· Scanning and filing of receipts and documents

· Creating, organizing and maintaining physical and digital document folders

· Maintaining Excel schedules related to operations and office management

· Assist with printing and binding presentation materials

· Assist with tracking expenses and creating expense reports

· Assist with calendar management and scheduling

· Updating and creating new contacts in Outlook

· Ordering business gifts, flowers, baby gifts, personal shopping as assigned by Managing Partners

Qualifications

· 3-5 years’ experience in a top-level, high-pressure, deadline-oriented executive environment

· Advanced knowledge of MS Office

· Excellent organizational skills, detail-oriented and with the proven ability to prioritize a heavy workload