Administrative Assistant - North County Transit District
Oceanside, CA
About the Job
DEFINITION
The Administrative Assistant’s primary responsibilities are to provide advanced, well-organized professional administrative and project collaboration for senior managers and other staff members throughout the District. This position also provides information and assistance to the public regarding NCTD’s services, programs, policies, and procedures. Success in this role requires sound judgment, critical thinking, discretion, and exceptional attention to detail.
Distinguishing Characteristics
This position is distinguished by the need a professional demeanor, along with a strong desire to provide staff members with the highest level of administrative support. The Administrative Assistant has a variety of responsibilities, individuals serving in this role may be assigned any or all responsibilities based on operational need. The individual in this role must approach the responsibilities and duties with commitment to provide exceptional service and a willingness to go “above and beyond” the minimum requirements. S/he must work well under pressure and respond positively and productively in an environment with rapidly changing deadlines and priorities. The Administrative Assistant position is part of a departmental pool of administrative support personnel. S/he will generally be assigned to support specific Divisions/Departments but must also step in as needed for coverage and assistance to other team members.
Supervision Received and Exercised
This position reports to the Manager of Administration but may be assigned to provide support to specific Divisions/Departments; therefore, a “dotted-line” relationship may exist with other Division Chiefs and/or Managers. This position has no supervisory responsibility.
Working Conditions
Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultant’s facilities, and other locations as required. The ability to work additional hours outside a normal work schedule is essential to fulfill the expectations of the role.
The Administrative Assistant’s primary responsibilities are to provide advanced, well-organized professional administrative and project collaboration for senior managers and other staff members throughout the District. This position also provides information and assistance to the public regarding NCTD’s services, programs, policies, and procedures. Success in this role requires sound judgment, critical thinking, discretion, and exceptional attention to detail.
Distinguishing Characteristics
This position is distinguished by the need a professional demeanor, along with a strong desire to provide staff members with the highest level of administrative support. The Administrative Assistant has a variety of responsibilities, individuals serving in this role may be assigned any or all responsibilities based on operational need. The individual in this role must approach the responsibilities and duties with commitment to provide exceptional service and a willingness to go “above and beyond” the minimum requirements. S/he must work well under pressure and respond positively and productively in an environment with rapidly changing deadlines and priorities. The Administrative Assistant position is part of a departmental pool of administrative support personnel. S/he will generally be assigned to support specific Divisions/Departments but must also step in as needed for coverage and assistance to other team members.
Supervision Received and Exercised
This position reports to the Manager of Administration but may be assigned to provide support to specific Divisions/Departments; therefore, a “dotted-line” relationship may exist with other Division Chiefs and/or Managers. This position has no supervisory responsibility.
Working Conditions
Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultant’s facilities, and other locations as required. The ability to work additional hours outside a normal work schedule is essential to fulfill the expectations of the role.
Job Type: Full-time
Location: 810 Mission Avenue, Oceanside, California
Agency: General Counsel
Source : North County Transit District