Administrative Assistant (NWS 00645) - North Wind Group

THIS POSITION IS SHORT TERM, MAX 1000 HOURS PER CALENDAR YEAR

North Wind Services is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customer's mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Qualified applicants must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy.

Successful candidates will be employees of NWS, a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore, CA. Though employed by NWS, the employee will take day-to-day direction from technical personnel employed directly by the research laboratories. Pay, benefits, Human Resource, and Employment Management functions are provided by NWS.

The Engineering Directorate has an opening for an Administrative Assistant. Under limited supervision, the successful candidates will perform a full range of advanced and complex administrative assignments in a fast-paced environment with frequent interruptions and conflicting priorities. The successful candidate will work with our workforce and training teams. In this position, the successful candidate will handle assignments that require independent judgment, initiative, and follow-through. This position is in the Engineering Principal Associate Director's Office within the Engineering Directorate.

The successful candidate will be required to pass various on-site training modules to pursue work assignments.

Essential Duties:
- Provide advanced administrative support to Workforce Leadership and the Engineering Training Manager within the Engineering Principal Associate Director's Office (PAD Office).

- Serve as a member of the Engineering administrative team representing management in daily matters to gather, clarify, and disseminate information and coordinate information and activities.

- Assist with coordination of Engineering-sponsored training including course communication, scheduling, enrollment logistics, and materials.

- Establish and maintain complex databases, spreadsheets, files, and tracking systems both electronic and hard copy.

- Provide administrative support for the Apprentice Program and Engineering-sponsored academic programs including managing materials, submission of state forms, and event coordination.

- Generate correspondence on own initiative; create and edit email communication and presentations on behalf of management.
- Perform all other duties as assigned.

Essential Skills, Knowledge, and Abilities:
- Advanced administrative experience with accurate keyboarding, proficient editing skills, and a high-level of attention to detail to prepare multiple complex documents.

- Excellent organizational skills and experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines and frequent interruptions.

- Excellent communication and interpersonal skills necessary to interact effectively with a diverse workforce and all levels of management.

- Advance computer skills and experience with MS Office and the ability to learn new software quickly.

- Problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.

- Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgement in handling business sensitive information, as well as personnel interactions.

- Experience coordinating complex meetings and events.

Desired Skills, Knowledge, and Abilities:

- Familiarity with LLNL's policies and procedures.
- Knowledge of LLNL business applications and processes such as LEAP, TIME, LTRAIN, ePay, and Concur.

Special Requirements

Pre-Placement Medical Exam: A job related pre-placement medical examination may be required.

Pre-employment drug test: External applicant(s) selected for this position will be required to pass a post offer, pre-employment drug test.

Anticipated Clearance Level: P (position will be cleared to this level). Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis.  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.