Administrative Assistant at Beacon Hill Staffing Group, LLC

Northbrook, IL

About the Job

Our client, a financial services firm, is seeking a highly organized and detail oriented Administrative Assistant to provide support to the Chief Operating Officer. The ideal candidate will have excellent communication skills, strong organizational abilities, and experience in administrative and project support.

Responsibilities:

Managing the COO's calendar, scheduling meetings, arranging travel, and processing expenses.
Assisting in the preparation of presentations, reports, and meeting materials.
Handling routine correspondence and communications on behalf of the COO.
Supporting special projects through research, task management, and coordinating deadlines.
Ensuring smooth communication and collaboration between the COO's office and internal teams.
Managing and organizing documents, maintaining confidentiality, and ensuring proper file management.

Qualifications:

2+ years of experience as an Administrative Assistant, in a corporate setting.
Strong organizational, time management, and multitasking abilities.
Detail-oriented with excellent interpersonal and communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to thrive in a fast-paced, ever-changing environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Pro.

Benefits: The client offers a comprehensive benefits package that includes medical, dental, and vision coverage, a 401(k) plan, and reimbursement for transportation and gym expenses.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)