Administrative Assistant - Vaco
North Ridgeville , OH 44039
About the Job
JOB DESCRIPTION
The Administrative Assistant will perform routine clerical and administrative support such as drafting correspondence, scheduling appointments, organizing, or maintaining paper and electronic files. This associate will also assist with computing, classifying, and recording numerical data to keep accounting and payroll records complete.
JOB RESPONSIBILITIES
• Performing day-to-day administrative tasks to support the office
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or
maintaining documents, such as correspondence, or other materials
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
• Assist with classifying, recording, and summarizing numerical and financial data to compile and keep
financial records
• Prepare subcontracts for review.
• Prepare weekly manpower lists.
• Following up with customers bi-weekly regarding past due invoice.
• Create job folders & corresponding job list electronically.
• Assist in the preparation of all required correspondence, meeting minutes, etc.
• Provide administrative support for Safety Department
• Log safety audits into database and prepare reports for the Safety Department
• Distribute Safety Meeting & Safety Summary.
• Create and edit safety documents for the Safety Department
• Coordinate Find It/Fix It data and distribute emails and reports related to data
• Receive, sort and distribute daily mail
• Order office supplies & ink for associates desk printers
• Take care of service calls and supplies for large copiers
• Set-up conference rooms for meetings
• Take care of catering orders for meetings
• Order and distribute snacks for office and warehouse.
• Greet and direct guests and visitors
• Ensure reception area is tidy and presentable
• Miscellaneous administrative duties as assigned
SKILLS
• Good written and verbal communication skills
• Ability to work with a wide range of personnel, both internal and external
www.rlcos.com
• Must be a skilled typist and have strong computer skills, especially in O365 (Word, Excel,
PowerPoint, Outlook, etc.).
• Must be able to work in a fast-paced environment
• Must be able to multitask, have good time management skills with the ability to prioritize tasks
• Good at identifying problems and providing potential solutions
• Must be organized, detail-oriented and able to work independently
EDUCATION/EXPERIENCE
• 1+ years’ experience working in an administrative role
• A minimum of a high school diploma or GED is required. College education in business or construction
management is beneficial.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.