Administrative Assistant - Ocean State Job Lot

The Administrative Assistant - Distribution Center role within the Distribution Center (“DC”) at Ocean State Job Lot (“OSJL” and “Company”) performs general administrative and clerical duties in support of the Distribution Center’s daily operations. This role’s primary responsibilities are to support the timely and efficient execution of specific tasks and projects and to document and aggregate data to create a central view of operations. This role also assists leadership with day-to-day general tasks as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide general administrative support to the DC Operations Department Head and department directors, as needed.
• Maintain the highest level of confidentiality.
• Prepare functional reports and filing systems for efficiency and transparency.
• Create, update, and distribute reporting weekly.
• Maintain an area calendar for meetings and vacation.
• Coordinate meeting schedules and ensure alignment with department workflow.
• Collaborate with area managers to maintain a central view of reports and data. 
• Aid in the development of standard operating procedures and standard operating documents.
• Act as the communication conduit between corporate offices and the department.
• Maintain attendance and task rosters.
• Work directly with department leaders to collect necessary operational data and form reports.
• Compile relevant financial information and generates reports.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• High school degree or equivalent is required.
• A minimum of 3 years of office experience is preferred.
• Experience in a distribution center or warehouse environment is preferred.
• Highly organized.
• Strong communication skills, both written and verbal, in English is required.
• Proficient in Google platform (i.e. Slides, Sheets, Docs, Drive, Sites).

ATTRIBUTES:

• Effective Communicator: You possess strong communication skills and have the ability to build and maintain a culture of trust and respect.
• Team Oriented: You are capable of embracing the ideas of others (even if they conflict with your own) for the sake of the Company. You commit time, focus, and energy to develop future OSJL leaders by motivating them around a common purpose and vision.
• Self-motivated: You can work with a minimum amount of supervision and strategically prioritize multiple tasks in a proactive manner. You understand the tools and processes needed to meet larger strategic initiatives.
• Passionate: You must be passionate about online collaboration and ensuring our clients are successful; we love seeing hunger and ambition.
• Collaborative: You encourage working with others in order to achieve a goal. 

WORK ENVIRONMENT:

• Works primarily in a climate controlled environment with minimal safety and health hazard
  potential. 
• Works in an office environment within the DC, and will require periodic meetings and/or travel inside the DC.
• The functional work remains predominantly stationary at a desk, table, or computer workstation and may be for extended periods of time. 
• Frequently uses near vision for reading and computer tasks. 
• Hybrid work: Work may be completed outside of the company locations. The role is responsible for setting up a professional and ergonomically safe work environment and to be available during working hours. While working remotely, the role will be required to have reliable Internet connection.
• Reasonable accommodations may be made to enable individuals with disabilities to
  perform essential functions.

This job description does not list all the duties of the job.  You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position.  Management has the right to revise this job description at any time.  The job description is not a contract, either express or implied.  You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

The salary range for this position is between $23.00 - $25.00 per hour.  Salary depends on years of experience.

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