Administrative Assistant - The Fountain Group

My name is Casey Ashley, and I am a Recruiter with The Fountain Group.  We are a national staffing firm and are currently seeking an ­­­­­­­­    Administrative Assistant       for a prominent client of ours.  This position is located in North Chicago IL details for the position are as follows:
Job Description:
 

• Supporting a team of 8 within the Legal Team
• Answering phones.
• Calendar management, proactively solving conflicts.
• Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.
• Scheduling travel and processing expense reports.
• Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments.
• Ordering office supplies.
• Processing invoices.
• Meeting/event planning and catering.
• Creating or modifying business documents.
• Preparing presentations from source materials.
• Preparing binders and other large copy requests.
• Requesting publications/articles.
• Onboarding various contracted vendors; and
• Assisting with RIMS (Records Information Management System) and document management system.
• Operates with general instruction and some supervision.
• Safeguard’s Client confidential information.
• Leadership and Interpersonal Skills:
• Fully understands assigned tasks and any associated expectations.
• Asks for clarification, as needed.
• Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.
• Demonstrates strong problem-solving skills.
• Accountable and responsible for actions/mistakes.
• Challenges the team to always do better.
• Prioritizes own work, balancing multiple requests for assistance.
• Establishes good working relationships with client areas.
• Builds rapport and trust with others; possesses good listening skills.
• Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint,
• Previous administrative support experience
• Pay rate up to $32hr based on experience.

 
If you are interested in hearing more about the position, please respond to this posting with your resume attached or contact me at 813-321-1674.
Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.
 
Regards,
 
Casey Ashley
casey.ashley@TheFountainGroup.com