Administrative Assistant - HCA Healthcare

Description

Introduction

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Administrative Assistant today with HCA Florida Twin Cities Hospital.

Benefits

HCA Florida Twin Cities Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Come join our team as a(an) Administrative Assistant. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!

POSITION SUMMARY:

Under the direction of the CNO and the Medical Staff/Executive Administration Supervisor, the Administrative Assistant coordinates communication and special activities for the Nursing Department and the Executive Administration Office. The Administrative Assistant provides clerical support to CNO and Nursing Directors, as needed.

ESSENTIAL FUNCTIONS:

• Under the direction of the Medical Staff/Executive Admin Supervisor and CNO works closely with the Quality Data Analysis Coordinator to ensure smooth operation of the Administrative offices.
• Answers telephone and screens visitors and responds to their questions exercising discretion and judgment or relays information to appropriate person.
• Serves as back-up Kronos Time Editor for nursing supervisors and other departments as needed. Ensures edits are done correctly, approvals are done timely and all pay policies are followed. Ensures time records are maintained by policy. Responsible for ensuring all time is approved and payroll is clear to run on payroll Monday by reviewing Kronos Dashboard prior to payroll cut-off.
• Produces correspondence and other materials on a variety of general and technical topics, some of which are highly confidential.
• Coordinates special activities and functions for the Nursing Departments.
• Maintains physician and clinical support call schedules. Requires professional collaboration and communication with physicians and office staff.
• Assist with typing for policies, forms and orders.
• Copying, mailing and distribution of all related correspondence and pertinent materials.
• Coordinates all Nursing Administration files; assists in the coordination and maintenance of all records to assure compliance with all Joint Commission and other regulatory requirements and standards
• Communicate potential problems, when possible, prior to their becoming major issues.
• Prepares meeting agendas in collaboration with the CNO. Ensures agenda and sign-in sheet are available before meetings.
• Takes minutes in various Nursing Department meetings and transcribes them timely.
• Serves as the Nursing Administration Security Team Lead serving on the facility Security Lead Team Committee.
• Serves as the Records Retention liaison for Nursing Administration.

EXPERIENCE REQUIRED OR PREFERRED:

• Training in secretarial sciences or related business field and at least 3 years of administrative assistant experience required

SKILLS, KNOWLEDGE, AND ABILITIES:

• Organization– proactively prioritizes needs and effectively manages resources
• Communication– communicates clearly and concisely, demonstrates advanced understanding of medical terminology
• Analytical Skills– demonstrates ability to critically evaluate and appropriately act upon complex clinical and technical information
• Customer orientation– established and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
• Tactical experience– oversees the development, deployment and direction of various programs and processes
• Policies and Procedures– articulates knowledge and understanding of organizational policies procedures and systems
• PC Skills– demonstrates proficiency in Microsoft Office (Excel, Word) applications and others as required
• Financial management– applies tools and processes to successfully manage to budget

HCA Florida Twin Cities Hospital is a 65-bed hospital. Our medical staff includes more than 150 physicians. We are located at Highway 85 North and College Boulevard in Niceville. We offer all private rooms and the first local Certified Orthopedic Joint Replacement Program and Certified Spine Surgery Program. Our hospital has a state-of-the-art surgery center. Our services include emergency services, a critical care unit, and a Certified Diabetes Education Program. We offer a variety of inpatient and outpatient diagnostic imaging and laboratory services. We have the only local hospital-based Wellness Center. Our Wellness Center offers a variety of health-related seminars throughout the year. We are committed to patient-centered care.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.