Administrative Assistant - GTT, LLC
New York, NY 10281
About the Job
Administrative Assistant
Typical Day in Role:
Candidate Requirements/Must-Have Skills:
Nice to have Skills:
Soft Skills Required:
Required Education and Certifications:
Benefits:
About the Company:
- Contract Duration 3+ Months
- Pay rate up to $38.50/hr
Typical Day in Role:
- The Administrative Assistant provides high-level administrative support for one or more members of the Equity Capital Markets team - senior leaders requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
- Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required.
- Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; i.e., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primary liaison and coordinator for department initiatives.
- Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.
- Use judgment and expertise to identify, resolve, and escalate day-to-day administrative support, as required.
- Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to, and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
- Champion a high-performance environment and implement a people strategy that attracts, retains, develops, and motivates their team by fostering an inclusive work environment; communicating vision/values/business strategy, and managing succession and development planning for the team.
- Submit monthly expenses, submit travel pre-approvals in internal systems, make arrangements for travel, planning meetings, calendar management, and event planning.
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Review and approve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- The Administrative Assistant prepares agendas and makes arrangements for committee, board, and other meetings.
- Perform other duties as required.
Candidate Requirements/Must-Have Skills:
- 7+ years of experience in Administrate assistance
- Previous experience supporting senior-level executives.
- Excellent Outlook and calendar management skills
- Experience booking travel/filing travel and entertainment expenses for multiple resources.
- Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.
Nice to have Skills:
- Previous experience in corporate and investment banking
- Salesforce
- Excel and PowerPoint
Soft Skills Required:
- Excellent coordination, organizational, time-management, and work-prioritization skills
- Attention to detail, resourceful, and accountability in follow-up
- Proactive approach to problem-solving and the ability to work independently to make decisions.
- Communicates clearly, articulately, and succinctly in both oral and written form, with the ability to communicate to all levels within the organization
- Flexibility, high tolerance for change, and an ability to learn quickly
- Ability to handle sensitive materials under the pressure of last-minute deadlines
- Desire to be proactive and create a positive experience for others
- Strong leadership and mentoring skills are necessary to provide support and constructive performance feedback.
Required Education and Certifications:
- Highschool
Benefits:
- Medical, Vision, and Dental Insurance Plans
- 401k Retirement Fund
About the Company:
- Our client is one of Canada's Big Five banks. It serves more than 25 million customers around the world and offers a range of products and services including personal and commercial banking, wealth management, and corporate and investment banking.
- Why work with our client? Because your career is a journey, together you can fill it with challenges, mutual inspiration, and growth for every future. This company is an internationally recognized and award-winning workplace. They are always on the lookout for fresh thinking and unique skills. Our client puts their people first, and because this company is performance-based and driven to succeed, its employees are rewarded for their contributions.
Source : GTT, LLC