Administrative Assistant - Gonzer Associates, L. J.

Answer phone calls: forward them to appropriate person and take messages.

Prepare memos, reports, or other contract documents as requested by the manager.

Organize the folders and files and maintain them.

Schedule meetings using MS Outlook or Teams.

Interact with various Design/Construction Managers, field office staff and operating divisions and departments.

Update Project Status Reports on a monthly basis.

Attend progress reports meetings on various related projects.

Pickup/Deliver/distribute the timesheets, contract documents/files, etc.

Perform various duties deemed necessary by the Construction Administrator

Bachelor's degree and 3 years of experience OR Associate's degree and 4 years of experience OR High school diploma or educational equivalent and 5 years of experience.

The candidate should have experience in performing complex, administrative and secretarial duties while maintaining an efficient work environment and understanding the highly confidential nature of the position. Type memorandum and transmit correspondence. Prepare statistical and financial reports. Answers telephone, screen calls, and take messages. Organize and maintain filing system. Maintain appointment calendar, schedules meetings and prepare material for meetings. Take notes in the meetings and prepare meeting minutes. Monitor and manage the office supplies.

Strong written, verbal and interpersonal communication skills, including a working knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.