Administrative Assistant - Flad Architects

If you enjoy solving complex challenges in a collaborative environment that celebrates each persons’ ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural firm, with ten offices across the country, specializing in science, healthcare, academic, and workplace spaces. Flad is a team of creative, intelligent, energetic people who help our clients tackle the issues that change people’s lives.

• Edit and/or create written correspondence. Process interoffice memos, letters, contracts, meeting minutes, forms, etc. from verbal communication, email, handwritten notes, dictation, or transcription.
• Execute and/or coordinate report production, including report design, information gathering, processing, formatting, proofing, reproduction of materials, proofing of assembly, and distribution.
• Assist the project teams in preparing PowerPoint presentations for client, consultant, and internal meetings.
• Assist in the production of marketing proposals, as needed, including information gathering, processing, formatting, proofing, reproduction of materials, proofing of assembly, etc.
• Coordinate lunch time vendor seminars, lunch & learns, and other internal meetings, including issuing invitations, gathering RSVPs, communicating with the vendor regarding meeting arrangements, providing audio/visual assistance, providing catering assistance, etc. Coordination may include arranging conference calls, including web, telephone, and video.
• Coordinate with building management regarding property repairs or updates. Arrange equipment repair and maintenance services as necessary.

Experience:       

• Two years of relevant work experience required
• Skilled at collaboration, attention to detail, and communication

Education & Software:

• Associates Degree from an Administrative Assistant Program (preferred)
• Proficiency in Microsoft Word, Excel, and PowerPoint (required)
• Proficiency in Adobe InDesign, MS Project and/or other project management applications (preferred)

The individual in this role will be required to work in the New York office during Flad business hours of 8:30 am to 5:00 pm.

Flad offers a wide range of benefits including:

• Health, dental, and vision insurance
• Generous paid time off and paid holidays
• Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits, including mass transit and parking; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)
• Continuing education and career development – internal programs; funds set aside for external programs, annual professional registration and organization reimbursement

Annual base salary range is currently: $56,000 – $85,000. Actual starting salary will be within that range, and is dependent upon job-related education, knowledge, and experience.

Flad Architects is an Equal Opportunity Employer. Flad will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

If you need a reasonable accommodation to apply for a position, please contact Human Resources at 608-238-2661 or email us at humanresources@flad.com.