Administrative Assistant - Circa - IPG DXTRA

Golin New York is looking for an Administrative Assistant to join our team! 

Golin New York is looking for an Administrative Assistant. This is a fast-paced, multi-faceted environment and we are looking for someone with outstanding interpersonal skills who multitasks well and can manage people and priorities in a group environment. This person not only acts as an assistant to the multiple executives they support, but will also be responsible for providing various administrative tasks for the team as well as be the to-go-to person.

Who We Are:

Golin is a progressive public relations agency with expertise ranging from brand-building and cutting- edge digital content, to corporate reputation, healthcare advocacy and measurement. Golin aligns earned-first, data-driven creative with the customer journey, to deliver maximum impact for clients and reach a profoundly diverse global market. “Go All In” is the agency’s ethos and commitment to bravery over mediocrity.

We Go All In, in everything we do. We’re especially committed to Go All In for our people. We challenge our employees to be Courageously Happy, and have empowered them to do so by offering our LifeTime benefits program. Lifetime offers unlimited time off, enhanced family care, ridiculously good health and wellness benefits, and a monthly LifeTime stipend for the gym or hobbies. We really do want you to play as hard as you work!

Ready to go all in with us?

What You’ll Do:

• Manage office calendar for client meetings and VIP visitors
• Send daily news email to staff
• Maintain office wide aliases, contact list, org charts, handy guide, etc.
• Coordinate travel, time-sheets and expense reports for senior staff
• Coordinate meetings, including beverage/food, catering, staff meeting needs, printed materials, etc.

Coordinate with Finance on the below:

• Assist with new hire prep (welcome email, gift, ship branded swag)
• Vendor invoicing
• Process office invoices in a timely manner, open up POs
• Order office supplies
• Manage Monthly Corporate Account Reconciliation Reports for the purchases made on the American Express BCA & CMC Card
• Maintain list of monetary gifts to employees (Amex cards, etc.) for quarterly Taxable Fringe Benefits Report
• Handle subscriptions
• Maintain/Purchase branded merchandise

What You Have

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel, MS PowerPoint and MS Word, in particular)
• Proficiency in time entry systems, such as Fiori is preferred
• Hands on experience with office machines (e.g. scanners and printers)
• Familiarity with email scheduling tools, outlook mail calendar
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Expertise with Outlook, PowerPoint, Word, Excel and other Microsoft Office programs required
• Strong attention to detail, following through on projects and the ability to prioritize and handle multiple tasks
• Adhoc admin projects

Salary: $40,000-$55,000

Golin has included the base salary range or hourly rate for this role. Actual compensation offered within the range will depend upon, among other factors: a candidate’s skills, qualifications, and experience; actual ranges for current or former employees in the role; and market considerations.

Any request to schedule an interview and any legitimate offer of employment will only come from an authorized representative of Golin. We will never require an applicant to provide sensitive personally identifiable information in order to conduct an interview.

Golin is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.