Administrative Assistant at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
Hedge fund located in Midtown, Manhattan is seeking a Temp to Perm Administrative Assistant. The role will provide support for the entire firm, including its senior members. The ideal candidate will be experienced in handling a wide range of administrative tasks and able to work well independently as well as in a team environment. The candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple people in a dynamic environment. The role will be based in New York City and report to the Chief Operating Officer. Monday - Friday onsite, 8am-6pm. Need someone flexible to stay late for office events.
Responsibilities:
- Schedule and coordinate meetings
- Prioritize and complete team requests in a thorough and timely manner
- Handle ingoing and outgoing mail
- Maintain an inventory of supplies and order supplies on request
- Maintain an organized filing system and ensure shared resources are up-to-date
- Liaise with Building Management; input and track security and maintenance requests
- Act as a gatekeeper by being the primary for answering and directing incoming telephone calls
- Professionally greet and direct visitors
- Manage reception area to ensure timely and clear communication among both internal colleagues and external visitors
- Effectively build and maintain relationships in a welcoming and professional manner; consistently look for new ideas to further develop working relationships and seek opportunities to partner with colleagues throughout the firm on various initiatives
- Coordinate recruiting efforts, including interview schedules and candidate onsite interviews
- Participate, as needed, in special projects such as planning and coordinating catering, events, travel, etc.
Qualifications:
- Bachelor's degree required
- Minimum of two years of previous office experience
- Professional demeanor with strong verbal and written communication skills; articulate and succinct
- Knowledge of general administrative practices and procedures
- Excellent organizational skills and attention to detail; plans, organizes, schedules, and communicates in an efficient, productive manner; focuses on key priorities; does not let important details slip through the cracks or derail a project
- Must be a strong team player and interact well across various levels of employee seniority; reaches out to colleagues, including senior members, to establish collaborative working relationships
- Ability to learn and adapt: quickly and proficiently understand and absorb new information, adjust quickly to changing priorities and conditions and cope effectively with complexity and change
Compensation/Benefits:
- DOE 85K-95K perm base + bonus, temp rate in line
- 100% paid medical benefits, 3 weeks vacation + holidays, clothing allowance, chef onsite for breakfast and lunch
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)