Administrative Assistant at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
Innovative Investment Bank located in Financial District, Manhattan is seeking to hire a Temporary to Permanent Administrative Assistant to the Events Team. This position will start covering a maternity leave for 6 months and will be heavier on the administrative side in support of event planning during this time. When perm, this position will become more events-focused and will require travel ~30% of the time including weekends, and offer client and executive facing opportunities. This role will require 4 days on-site with Fridays remote. Hours are 9am-5pm during the temp period with some exceptions for days of events. The ideal candidate has an interest in events and is looking to grow and develop their skills in the events space.
Responsibilities:
- Support the events team of 3 with administrative tasks including expenses and learning their internal registration system
- Use MS Excel to track and manage invite lists, attendees' RSVPs and other items as needed
- Manage the ordering, shipping and storing of supplies and inventory; should be able to lift boxes up to 30 pounds
- Assist with event calendar management and travel booking as needed
Qualifications:
- 4-year degree strongly preferred
- 1+ years of professional work experience, preferably out of a corporate office environment; exposure to events is strongly preferred
- Team player with no task too big or small mentality; able to take and follow direction well
- Strong personality with a mature and professional demeanor
Compensation:
- 55-60K base + paid overtime
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
55,000 - 60,000 /year