Administrative Assistant at Atrium
New York, NY
About the Job
About Atrium:
What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.
Client Overview:
Our client, a prestigious finance firm specializes in providing high-level financial services to a diverse client base. This team prides itself on professionalism, integrity, and delivering exceptional results. This company is seeking an experienced and detail-oriented Administrative Assistant to support the senior executives and help maintain smooth operation of the office.
Salary/Hourly Rate:
$25 – $30/hr
Position Overview:
The Administrative Assistant will play a critical role in ensuring the efficient and professional operation of the firm. This Administrative Assistant role demands a polished, organized individual with strong communication skills, a keen attention to detail, and the ability to anticipate needs. You will be responsible for providing administrative support to senior leadership, managing office logistics, and handling a variety of tasks that contribute to the firm’s ongoing success.
Responsibilities of the Administrative Assistant:
- Provide comprehensive administrative assistance to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
- Assist in the preparation, editing, and organization of financial reports, presentations, and other sensitive documents
- Act as a professional point of contact for clients, addressing inquiries and ensuring a high standard of customer service
- Oversee daily office functions, including managing office supplies, maintaining office equipment, and ensuring a well-organized environment
- Draft and proofread professional emails, letters, and other correspondence, ensuring accuracy and clarity
- Coordinate and schedule meetings, conferences, and events, handling logistics and ensuring that all details are accounted for
- Maintain and update client files, database records, and financial documents with meticulous attention to detail
Qualifications for the Administrative Assistant:
- 2 to 4 years of experience in an administrative or support role, ideally in a corporate or financial services environment
- Exceptional organizational skills with the ability to manage multiple tasks and deadlines with a high degree of accuracy
- Strong attention to detail and an ability to maintain a high level of professionalism in all aspects of work
- Excellent written and verbal communication skills; the ability to interact confidently with senior leadership and clients
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong problem-solving skills and the ability to think proactively and independently
Education Requirements:
- Bachelor’s degree is required
Benefits:
- Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
