Administrative Assistant - Excel Partners

Administrative Assistant

Job Description:

Our client, the CEO of a leading global direct access trading firm, is seeking a dedicated and proactive personal assistant to join his team of assistants. This is an excellent opportunity to showcase strategic and analytical thinking abilities while juggling a very active executive's private and professional needs. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Hours: 9:30 am-6:30 pm

Responsibilities

• Manage both personal and professional tasks, which include reservations, appointments, and any household needs
  
• Coordinate international and domestic travel logistics including flight itineraries, hotel reservations, and car services.
  
• Organize agendas, manage calendar, and plan events while prioritizing competing demands
  
• Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
  
• Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
  
• Prioritize and lead multiple projects simultaneously, keeping diligent track of project timelines and deadlines.
  
• Uphold a highly organized and detailed to-do list for the CEO and business and carefully note important dates.
  
• Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track.
  
• Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
  
• Additional Personal / Creative / Executive Assistant duties as needed
  

  Requirements:

  Requirements
  
• Bachelor’s Degree from an accredited university
  
• Must be able to provide SAT and/or ACT scores to be considered
  
• At least 6 months of previous administrative, secretarial, or personal assistant experience is required
  
• Proven ability to be exposed to the most confidential of information and to handle it with the utmost integrity and discretion
  
• Ability to provide clear and concise oral and written communication.
  
• Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines
  
• A self-starter who is eager, optimistic, and has a "no task too small" mindset
  
• Salary negotiable BOE
  
• Visa sponsorship available