Administrative Assistant - Authentic
New York City, NY
About the Job
Who We Are
Authentic is a global brand development, marketing and entertainment platform. Authentic elevates and builds the long-term value of more than 50 consumer brands and properties by partnering with best-in-class manufacturers, wholesalers and retailers. We are a Lifestyle and Entertainment platform comprising value-driving business models and global brands. Authentic creates sustainable revenue streams through brand development, strategic partnerships and digital innovation.
Why Authentic
You'll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we're saying is, this isn't your average day job. If you're hungry to drive ideas into action and own your career, let's chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.
What You'll Do
The Administrative Assistant will provide comprehensive white-glove administrative support to the Senior Leadership of Authentic. To be successful in the role, you should have exceptional intellectual capability and resourcefulness, with excellent communication skills. You should also be professional, responsive and above all service driven. The Administrative Assistant should have an organizational flair, a strong eye for detail, and act as a central liaison between Senior Leadership and Authentic teams.
What you'll be working on
- Proactively manage and coordinate Senior Leaders calendar schedules.
- Coordinate all travel, domestically and internationally for Senior Leaders, including assisting with obtaining passports, visas with a knowledge of travel restrictions. Be available during off hours during international travel to assist with any adjustments that may arise.
- Manage and schedule all meetings, internal and external, including Zoom, Teams, in person and off site
- Manage and, where required, prepare communication follow-up to assure next step discussions, emails are scheduled in a timely manner to support
- Assist with preparing presentations for meetings and events
- Compile data using SalesForce and liaise weekly with Brand and Finance departments to assure data accuracy
- Collaborate with Brand and License partners on retail selling data
- Attend select meetings with key partners
- Manage weekly reporting (Executive Summary, Marketing Reporting, and Pipeline Summary)
- Acquire necessary signatures and process invoices for Senior Leaders
- Maintain expense reporting.
- Liaison and coordinate for VIP guests, clients and customers to ensure their experience is stellar.
- Ad Hoc duties as assigned.
Must Haves:
- Bachelor's degree in Business Administration, Marketing, or related field
- 3+ years experience supporting Leadership in the Lifestyle, Entertainment, or Media Industry. (preferably in a startup space)
- Ability to exercise independent judgement while handling multiple tasks.
- Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences
- Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings.
- Proficient in MS Office (Word, Excel, PowerPoint, OneNote and Teams), Google Mail, Trello, Skype, Zoom, and SalesForce
- High degree of initiative, follow-through and organizational skills.
- Ability to maintain confidentiality surrounding company materials and information
- An "always-on" approach to work and your availability
- Previous executive level experience
Primary Location Salary Range:
$80,000 - $90,000
Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.
For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com
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