Administrative Assistant at Planet Pharma

3 - 6 month CONTRACT with chance to convert permanent

onsite in New Providence, NJ

$30 - $33 per hr

Job responsibilities:

• Provide administrative support and manage an extremely active calendar of appointments for assigned leaders. Plans, coordinates, and ensures the leaders schedules are aligned.
• General administrative support to assigned leaders
• Assist with composing and preparing correspondence and presentations on behalf of assigned leaders.
• Arrange and book complex and detailed travel plans for both domestic and international travel, creating itineraries and agendas and compiling documents for travel-related meetings and industry conferences.
• Create and submit expense reports via Concur for assigned leaders as needed.
• Create and submit purchase order requests for assigned leadership team members.
• Work closely with HR to assist with scheduling and arranging travel for candidate interviews. Be on site during in person interviews to help facilitate candidate experience.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Works closely and effectively with assigned leaders to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Proactively collaborate across functions in coordinating calendars, requests, and events.
• Other projects as assigned.

Requirements:

• Bachelor's degree preferred.
• 2+ years of experience supporting high-level executives, including executives
• 1+ years of experience in the Pharmaceutical/Biotech industry preferred
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
• Significant responsibility working in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure, and within deadlines
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communication.
• Excellent interpersonal and relationship-building skills
• Strong project management skills and the ability to multi-task and support multiple people and projects.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops
• Strong work ethic and an entrepreneurial spirit to accommodate the high level of responsibility and multiple priorities.
• A team player with a demonstrated ability to collaborate with diverse internal and external stakeholders.
• Proficient in MS Office, TEAMs, and with Advanced Outlook organizational skills
• Hybrid work arrangement – partial at home and partial at the New Providence, NJ office