Administrative Assistant Natural and Computational Sciences - Fort Valley State University

Responsibilities:

• Answer, screen and transfer inbound phone calls.
• Document/record minutes of departmental meetings.
• Review, distribute and disseminate incoming/outgoing mail.
• Receive and direct visitors.
• General clerical duties including photocopying, fax and mailing.
• Bookkeeping and recordkeeping
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Input courses and student schedules in Banner.
• Prepare written responses to routine enquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare agendas for meetings and prepare schedules.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment
• Coordinate and maintain records.
• Represent the departments at open houses outside of regular office hours on occasion.
• Performs other duties as assigned.

Qualifications:

Minimum of High School diploma, BS degree preferred in any discipline and proficiency in word processing soft wares particularly Microsoft word, and in any data managing software particularly Microsoft Excel are required for application to be considered.

Previous experience at a similar position would be advantageous. Some familiarity with Banner.

Interested persons should submit a letter of interest, resume, official transcripts, and three (3) professional references.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.