Administrative Assistant at JobsRUs.com
Nashville, TN
About the Job
JobsRUs.com. is seeking to hire a Administrative Assistant for our client in Nashville, TN!
Benefits Available!
Weekly Pay!
$42.50/Hour
Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
Assists others with scheduling and travel, as requested
Schedules meetings (internal/external to the organization), conference calls, teleconferences and webinars as requested
Maintains Outlook calendars and email as assigned
Prepares reports for company activities as required
Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed
Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested
Maintains a master list of current personnel supporting Human Resources Group as assigned.? Communicates changes to corporate personnel responsible for managing these lists
Coordinates and schedules activities for outside Board affiliations
Answers phones and screens phone calls, assists and directs callers and takes messages
Maintains schedule of use of conference rooms
Sorts and distributes mail and other deliveries. ?Prepares packages for overnight delivery
Orders supplies as requested
Flexible in supporting any office projects needing extra attention due to specific deadlines
Assists other administrative support staff in projects and cross-coverage if needed
Ability to handle confidential information appropriately
Proficient at Microsoft Suite (Word, Excel, Outlook, and?PowerPoint;? Microsoft Project a plus
High?degree of flexibility required
Financial acumen helpful and desired
Excellent interpersonal skills
Excellent organizational skills
Detail-oriented
Ability to multi-task and work independently?with minimum supervision
Ability to effectively communicate with all levels
Ability to work and participate in a team environment within and across department lines
Must be flexible to work extended hours as needed to meet deadlines
Performs other duties as assigned
Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement.”
Education & Experience:
Bachelor's degree or equivalent work experience
Required
7+ years of experience in senior level executive support
Required
5+ years of experience in healthcare
Preferred
Or equivalent combination of education and/or experience
Licenses, Certifications, & Training:
Preferred
Knowledge, Skills, Abilities, Behaviors:
Service and Quality Excellence:
Ability to demonstrate an uncompromising commitment to delivering exceptional care to create an unmatched value proposition for our patients.
Required
Honor our Mission and Values: Ability to build trust and act with authenticity to cultivate a culture of integrity, inclusion, and mutual respect.
Required
Effective Decision Making: Ability to make timely, informed decisions that are in the best interest of our patients, employees, providers, community and client.
Required
Attain and Leverage Strategic Relationships: Ability to develop and strengthen collaborative relationships with both internal and external stakeholders to advance the care of our patients and the growth of client.
Required
Lead and Develop Others: Ability to lead others to accomplish organizational goals and objectives; provide meaningful coaching and mentoring to increase the capabilities of individuals and teams and drive employee engagement.
Required
Communicate with Impact: Ability to deliver information in a clear, concise, and compelling manner to effectively engage others and achieve desired results.
Required
Achieve Success through Change: Ability to identify opportunities for improvement and innovation, remove barriers and resistance, and enable desired behaviors.
Required
Drive Execution and Financial Results: Ability to commit to the success and financial wellbeing of Client by challenging others to excel and hold themselves and others accountable for achieving results.
Required
Strategic Positioner: Ability to position a business to win in its market.
Required
Credible Activist: Ability to build relationships of trust by having a proactive point of view.
Required
Paradox Navigator: Ability to manage tensions inherent in businesses (e.g., be both long and short term, be both top down and bottom up.)
Required
Culture and Change Champion: Ability to make change happen and manage organizational culture.
Required
Human Capital Curator: Ability to manage the flow of talent by developing Employees and leaders, driving individual performance, and building technical talent.
Required
Total Reward Steward: Ability to manage employee wellbeing through financial and nonfinancial rewards.
Required
Technology and Media Integrator: Ability to use technology and social media to drive/create high performing organizations.
Required
Analytics Designer and Interpreter: Ability to use analytics to improve decision making.
Required
Compliance Manger: Able to manage the processes related to compliance by following regulatory guidelines.
Required
Benefits Available!
Weekly Pay!
$42.50/Hour
Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
Assists others with scheduling and travel, as requested
Schedules meetings (internal/external to the organization), conference calls, teleconferences and webinars as requested
Maintains Outlook calendars and email as assigned
Prepares reports for company activities as required
Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed
Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested
Maintains a master list of current personnel supporting Human Resources Group as assigned.? Communicates changes to corporate personnel responsible for managing these lists
Coordinates and schedules activities for outside Board affiliations
Answers phones and screens phone calls, assists and directs callers and takes messages
Maintains schedule of use of conference rooms
Sorts and distributes mail and other deliveries. ?Prepares packages for overnight delivery
Orders supplies as requested
Flexible in supporting any office projects needing extra attention due to specific deadlines
Assists other administrative support staff in projects and cross-coverage if needed
Ability to handle confidential information appropriately
Proficient at Microsoft Suite (Word, Excel, Outlook, and?PowerPoint;? Microsoft Project a plus
High?degree of flexibility required
Financial acumen helpful and desired
Excellent interpersonal skills
Excellent organizational skills
Detail-oriented
Ability to multi-task and work independently?with minimum supervision
Ability to effectively communicate with all levels
Ability to work and participate in a team environment within and across department lines
Must be flexible to work extended hours as needed to meet deadlines
Performs other duties as assigned
Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement.”
Education & Experience:
Bachelor's degree or equivalent work experience
Required
7+ years of experience in senior level executive support
Required
5+ years of experience in healthcare
Preferred
Or equivalent combination of education and/or experience
Licenses, Certifications, & Training:
Preferred
Knowledge, Skills, Abilities, Behaviors:
Service and Quality Excellence:
Ability to demonstrate an uncompromising commitment to delivering exceptional care to create an unmatched value proposition for our patients.
Required
Honor our Mission and Values: Ability to build trust and act with authenticity to cultivate a culture of integrity, inclusion, and mutual respect.
Required
Effective Decision Making: Ability to make timely, informed decisions that are in the best interest of our patients, employees, providers, community and client.
Required
Attain and Leverage Strategic Relationships: Ability to develop and strengthen collaborative relationships with both internal and external stakeholders to advance the care of our patients and the growth of client.
Required
Lead and Develop Others: Ability to lead others to accomplish organizational goals and objectives; provide meaningful coaching and mentoring to increase the capabilities of individuals and teams and drive employee engagement.
Required
Communicate with Impact: Ability to deliver information in a clear, concise, and compelling manner to effectively engage others and achieve desired results.
Required
Achieve Success through Change: Ability to identify opportunities for improvement and innovation, remove barriers and resistance, and enable desired behaviors.
Required
Drive Execution and Financial Results: Ability to commit to the success and financial wellbeing of Client by challenging others to excel and hold themselves and others accountable for achieving results.
Required
Strategic Positioner: Ability to position a business to win in its market.
Required
Credible Activist: Ability to build relationships of trust by having a proactive point of view.
Required
Paradox Navigator: Ability to manage tensions inherent in businesses (e.g., be both long and short term, be both top down and bottom up.)
Required
Culture and Change Champion: Ability to make change happen and manage organizational culture.
Required
Human Capital Curator: Ability to manage the flow of talent by developing Employees and leaders, driving individual performance, and building technical talent.
Required
Total Reward Steward: Ability to manage employee wellbeing through financial and nonfinancial rewards.
Required
Technology and Media Integrator: Ability to use technology and social media to drive/create high performing organizations.
Required
Analytics Designer and Interpreter: Ability to use analytics to improve decision making.
Required
Compliance Manger: Able to manage the processes related to compliance by following regulatory guidelines.
Required