Administrative Assistant - FACTOR, INC.

The opportunity

FACTOR, INC., a leading provider of risk management solutions for government and industry, is seeking an Administrative Assistant to work (mostly) remotely with our growing team. The position is based in Nashville, TN, and requires occasional in-office activities each week. Since 1997, FACTOR has supported clients such as railroads and other transportation providers; chemical and energy companies; and federal, state, and local agencies with offerings covering consulting services, information technology, geospatial analysis and modeling, data and analytics, and research. We are a recognized expert in hazmat transportation.

You have a passion for enabling the success of senior leadership and working at a company focused on improving public safety and security.

You will thrive in this environment if you are a passionate, self-driven, and detail-oriented team player with strong decision-making, problem-solving, critical thinking, and communication skills.

Your impact

• Coordinating with vendors and service providers
• Supporting internal projects and initiatives
• Using your communication skills to prepare accurate business correspondence
• Helping to improve company procedures for more efficient and effective operations
• Coordinating with our accounting team and performing related administrative tasks
• Scheduling and calendar management
• Travel coordination
• Expense reporting
• Event and meeting planning
• Office management
• Protecting confidential or privileged information

Required education and experience

• 1+ years of relevant experience
• Bachelor’s degree
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint
• Ability to collaborate with a team from a self-driven, remote environment
• Must show proof of eligibility to legally work within the United States
• Ability to pass industry-specific background screening

Highly desired skills and experience

• Ability to effectively prioritize tasks and other activities
• Being quick to learn and grasp new concepts
• Excellent verbal and written communication skills to support internal and external communications, including proofreading and editing
• Experience with Microsoft Teams, OneDrive, and SharePoint
• Familiarity with Deltek Costpoint or other government contractor accounting systems
• Proficiency in managing calendars, travel, and expense reporting for executives and other senior leaders
• Experience with IT Administration (e.g., Microsoft 365, Azure, AWS) would be a bonus

What we offer

• Competitive salary (compensation range shown is the hiring range)
• Company bonus program participation
• 401K plan with company match
• Company-subsidized medical and dental insurance
• Company-provided disability and life insurance
• Paid holidays, vacation, and sick leave
• Tuition reimbursement
• Flexible and remote work arrangements
• Career and promotion opportunities

Why join us?

Professional Growth: We promote your growth at FACTOR and as a professional through training, mentorship, and supporting your certification in sought-after skills.

A Passionate Team: We believe in collaboration among passionate, diverse, and motivated team members, clients, and stakeholders to understand various viewpoints and solve challenging issues.

Rewarding Work: Besides providing a competitive salary and benefits, we offer the chance to make a real-world difference by supporting the safety and security risk mitigation work of our clients.

Flexible, Remote Work: Our geographically diverse workforce spans 4 time zones and 9 states. We have a decade of experience serving our clients remotely and offer flexible hours when needed.

FACTOR is proud to be an equal opportunity workplace and is committed to equal opportunity employment without regard to race, religion, color, gender, sexual orientation, age, disability, ancestry, national origin, military or veteran status, marital status, genetic information, or any other characteristic protected by applicable law.