ADMINISTRATIVE ASSISTANT at Jobot

Naples, FL 34104

About the Job

Come and join a leader in the construction industry seeking an experienced Administrative Assistant / Clerk to join our team!

This Jobot Job is hosted by: Matt Desiderio
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $60,000 - $70,000 per year

A bit about us:

Come and join a leader in the construction industry seeking an experienced Administrative Assistant / Clerk to join our team!

Why join us?

Come and join us for a rewarding career with an excellent salary, benefits, and career growth opportunities! Benefits include but are not limited to:
Health, Vision, & Dental Insurance
Paid Time Off
Paid Holidays
Bonus Options
Solid Company Culture

Job Details

Job Details:

We are seeking a dynamic and experienced Administrative Assistant to join our fast-paced construction team. As a key member of our team, you will play a critical role in supporting our daily operations and ensuring the smooth running of our projects. This is a full-time, permanent position offering a unique opportunity to contribute to our exciting projects while honing your skills in project coordination and vendor management. If you are a seasoned professional with a knack for organization, a keen eye for detail, and a passion for the construction industry, we encourage you to apply.

Responsibilities:

Provide comprehensive administrative support to the project management team, including scheduling, correspondence, and document control.
Coordinate and monitor project activities, ensuring all tasks are completed on time and within budget.
Serve as a primary point of contact for vendors, managing relationships and negotiating contracts to secure the best value for our company.
Oversee office operations, including inventory management, equipment maintenance, and office supply procurement.
Manage front desk duties, such as greeting visitors, handling incoming calls, and maintaining a professional and welcoming office environment.
Prepare regular reports on project progress and status, providing insights to guide strategic decision-making.
Assist in the creation and implementation of project plans and timelines, contributing to the successful execution of construction projects.
Coordinate and manage meetings, including agenda preparation, minute taking, and follow-up actions.

Qualifications:

Minimum of 5+ years of experience in an administrative role within the construction industry.
Proven experience in project coordination, vendor management, and office administration.
Exceptional organizational skills with the ability to manage multiple tasks, set priorities, and meet deadlines.
Strong communication and interpersonal skills to effectively liaise with team members, vendors, and clients.
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
Experience managing a front desk, including handling incoming calls and greeting visitors.
Knowledge of construction processes and industry best practices is a plus.
Ability to work well in a fast-paced, team-oriented environment.
High school diploma required; associate's or bachelor's degree in a related field preferred.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.