Administrative Assistant (MIS/IT Team) - Rising Ground, Inc

Overview

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 25,000 individuals. We do this through 50 programs in 70 locations throughout New York City and Westchester. Our strong belief and commitment to diversity shows not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in downtown Brooklyn.

Rising Ground’s is seeking an experienced Administrative Assistant to provide comprehensive administrative support to both the entire MIS team and the Real Estate and Infrastructure Operations Department.

Responsibilities

·       Handle a high volume of confidential and sensitive information with the utmost professionalism and discretion; schedule meetings and assist in managing documentation, supplies, and materials and equipment related to technology and network

·       Perform light data entry, general expense management, and proofread internal and external documents

·       Handle coordination, distribution and tracking of Purchase Requisitions for technology equipment ordered through the MIS department

·       Assist in managing the inventory of all hardware that is assigned to Rising Ground Staff.

·       Coordinate the distribution of Rising Ground sponsored cell phones & laptops.

·       Order and stock office and kitchen supplies

·       Conduct research, compile information and execute small projects at the direction of the Assistant Vice President, MIS and/or the Vice President, Real Estate & Infrastructure Operations

·       Receive and organize all invoices managed by the MIS department and ensure they are submitted for signature and payment to our Accounts Payable department.

Qualifications

·       Associates Degree or higher, preferred

·       Experience working with organizational leadership and executives in an administrative capacity

·       Advanced proficiency in Microsoft Office Suite

·       Demonstrated proactive approach to problem-solving with solid and independent decision-making capability

·       A professional demeanor and ability to work at an executive level of the organization

·       Ability to communicate across a large global organization

·       Strong work ethic and ability to respect the confidentiality of certain work items

·       Ability to prioritize work and be flexible to thrive in a fast-paced environment