Administrative Assistant - MCW: SARGEANT HEALTH CENTER

JOB REQUIREMENTS: Position Description: As an Administrative Assistant
in Medicine's Hematology and Oncology Division you will perform
administrative duties requiring skill and knowledge of organizational
policies and procedures under general supervision. Provide support to
the faculty of the Division of Hematology and Oncology. Support the
daily operation of the Division and manage special projects. Act as a
liaison between faculty and other departments Primary Functions Using
Outlook Calendar, coordinate and maintain calendar of events,
appointments, meetings and travel itineraries for assigned faculty
physicians. Communicate physician absence to appropriate individuals.
Answer and relay telephone calls. Resolve and provide answers to routine
inquiries and take appropriate messages. Use discretion in information
provided. Greet and direct visitors. Maintain records and filing.
Compose general correspondence, reports, memoranda and other documents
using advanced functions of computer applications and software packages,
including Outlook, Word, Excel, Power Point, Oracle, Epic and other
applications as needed. Proofread documents and ensure they are
professional in appearance and grammar. Provide software support
including revising existing documents for proper format and grammar.
Process, monitor and maintain records of purchase orders, standing
orders, and check requisitions. Reconcile accounts and process invoice
payments. Prepare deposits for external and internal funds received by
the Division. Prepare and submit travel expense reports for use of
professional development funds. Order, maintain and track levels of
supplies across the different areas of the Division, including research,
clinical and administrative offices. Monitor expenditures and evaluate
requests for appropriateness. Serve as contact person for MCW and
Froedtert IS and outside vendors for the purchase, maintenance and
configuration of computer hardware, furniture, and workspace. Point of
contact for furniture inventory and storage of patient documents (hard
copy). Maintain office furniture and lab equipment inventory. Main
contact person in the Division for issues related to the phone system
(hardware, connections, etc.) Anticipate needs in equipment and supply
management. Schedule preventive maintenance on office equipment.
Troubleshoot office equipment issues and if needed, arrange for outside
servicing. Investigate and provide recommendations on replacement of
equipment. Collect readings from copy machines and deliver reports to
equipment leasing companies. Collect and distribute incoming faxes for
the Division. Collect and distribute... For full info follow
application link. EEO/AA Minorities/Females/Vets/Disability The Medical
College of Wisconsin is an affirmative action/equal opportunity employer
and does not discriminate in hiring or employment on the basis of age,
sex, race, color, religion, national origin, veteran status, disability
or sexual orientation. * APPLICATION INSTRUCTIONS: Apply
Online: ipc.us/t/8A5B6C3B4A234801 Qualified females, minorities, and
special disabled veterans and other veterans are encouraged to apply.