Administrative Assistant - Marcus Hotels Administration

Description

Marcus Hotels & Resorts is seeking an Administrative Assistant who will be responsible for providing clerical, administrative and project-based support to key leadership within the executive offices. The ideal candidate will manage multiple priorities, maintain exceptional organizational skills, and contribute to the efficiency of the executive team.  

A division of The Marcus Corporation, Marcus Hotels & Resorts has a rich 60-year history of operational and service excellence. We are “People Pleasing People” who strive daily to create extraordinary experiences for guests and associates alike. Focused on expanding our U.S.-based portfolio of 15 hotels and resorts, our properties are known for their unique character and style.

What you will be doing:

• Provide administrative support to senior leaders, specifically to the Chief Commercial Officer and Senior Vice President Operations, including calendar management, correspondence, and clerical tasks.
• Coordinate complex travel arrangements and prepare detailed itineraries for executives.
• Organize internal and external meetings, conferences, and events, managing logistics, catering, and materials.
• Prepare and distribute reports, presentations, and correspondence with accuracy and professionalism.
• Reconcile data, process expense reports, and maintain organized filing systems.
• Take and distribute meeting minutes; manage division contact lists and website inquiries.
• Oversee office supplies, gifts, and special requests for the executive team.
• Support employee engagement initiatives, including recognition programs and corporate events.
• Provide backup support for executives and rotational coverage for corporate reception and kitchen duties.
• Assist with promotional, entertainment, and foundation-related requests as needed.
• Other duties as assigned.

What we are looking for:

• Minimum 2 years administrative support or similar experience preferred
• High School diploma required; bachelor’s degree preferred
• Excellent written and verbal communication skills
• Exceptional attention to detail
• Better than average skill level with Microsoft Word, Excel and PowerPoint
• Ability to organize, prioritize and handle multiple time-sensitive tasks
• Ability to work independently with minimal direct supervision and meet deadlines
• Some flexibility regarding hours may be required at times  
• Previous experience working in an office setting and with other business professionals  
•  Ability to interact professionally and effectively with all levels, with a high degree of professionalism
• Exhibits extreme discretion in dealing with highly sensitive and/or confidential information
• Displays a strong hospitality-oriented spirit

What’s in it for you?

• Discounts at Marcus Hotels & Resorts properties for hotel rooms, cafes, and restaurants - not to mention, great deals on golf, ski and spa
• Marcus Movie Theatres discounts
• Brand new, modern office space
• Early wage access
• Paid time off
• 401k with employer match
• Ability to grow your career
• And more!

Note: This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills. 

Marcus Hotels & Resorts is an Equal Opportunity Employer.