Administrative Assistant - American Patrols, Inc.

We are currently seeking an Administrative Assistant to support our growing team. The ideal candidate will have prior administrative experience, strong communication skills and an eagerness to succeed in the company. Tasks include, but are not limited to, general clerical duties including data entry, scheduling meetings, ordering supplies and answering phones. We look forward to meeting with qualified candidates to discuss entry-level career opportunities within our organization.

Duties & Responsibilities

• This person has to have the ability to protect sensitive information and say no with charm
• Receive and screen visitors and/or telephone calls, take messages, and notify the appropriate company representative
• Coordinate and manage the company’s subsidized housing program for Pilots (key issuance, apt. search, assist with apt. work orders, etc.)
• Running errands for company supplies or other Company needs
• Update department calendars.
• Answer phones.
• Organize Company events.
• Track projects and manage project files.
• Manage the day-to-day scheduling of meetings and appointments.
• Perform general administrative duties.

Basic Qualifications:

• Excellent operational communicator that keeps management up to date on tasks/projects
• Self-motivated, with ability to work with minimal instruction
• Positive in attitude, approachable and team oriented
• Naturally organized
• Comfortable being held accountable, and holding others accountable, to deadlines and quality of work
• Must be discreet, poised and capable of interacting professionally with internal and external parties
• Demonstrated ability to pay attention to details and handle matters appropriately
• Ability to operate both independently and as part of a team
• Ability to suggest and implement process improvements to increase effectiveness
• Ability to deal with ambiguity and handle stressful and difficult situations with composure
• Strong oral and written communication skills

Benefits include healthcare, five days of sick pay, 20 paid vacation days per year. Dress for work is casual (i.e. jeans).