Administrative Assistant - Mid-Level at The Fountain Group

We are currently seeking an   Administrative Assistant         for a prominent client of ours. This position is located in     Framingham, MA          Details for the position are as follows:

• Pay rate up to $28hr based on experience.

• Hybrid 2x a week; typically, Tuesday and Wednesdays.
• Administrative Assistant provides support to a group of up to 4 DVP/Merchandise Managers for the company.
• Support includes administrative functions such as organizing calendars, meeting coordination, report generating, and travel arrangements.
• This administrative support also includes coordination and preparation of internal and external meetings up to attending to take notes and any post meeting follow up.
• Prepares and submits expense reports. Admin may initiate creation of additional tools based on business needs and knowledge of MM needs. Must maintain confidentiality.
• Provides diversified administrative support for 3 Divisional Vice Presidents within Merchandising
• Responds to questions and requests and research information.
• Interfaces with a variety of internal and external individuals on issues which are complex and/or of a confidential nature.
• Involves appropriate associates from other departments or divisions to resolve issues.
• Assist MMs with business needs and tools to include pulling focus reports and OLVP (Cognos) reports and the development of reports and spreadsheets. Perform analysis as directed by MMs. (Strong Excel Required)
• Coordinate all business travel for the MMs and in some cases their teams. This includes weekly travel to the market, comp shopping trips, international travel and any other travel that is business related.
• Coordinate and prepare all necessary information for both internal and external meetings. This will include typing all memos before the meeting, creating notes, grids, and spreadsheets for the meeting, attending meetings (when necessary) to take notes as well as recapping notes post-meeting and following up with any outstanding topics. Some analysis may be necessary during the pre and post steps.
• Organizes calendars for the MMs and types up notes and memos on behalf of the MMs. May be responsible for typing buyer evaluations and must always maintain confidentiality.
• Prepares, submits, and files expense reports accordingly.
• Troubleshoot technology issues (i.e., iPhone, iPad, Laptop, etc.) and escalates issues to the appropriate parties.
• Other business-related duties as assigned.
• 2-4+ years of administrative experience in a corporate setting, is preferred
• Possess strong organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment.
• Must have strong Microsoft Office Skills (i.e., Word, Excel, PowerPoint). knowledge of internal applications (PMC, Mainframe, Buyer Control File, OLVP, etc.) is a plus.
• Must have advanced Excel skills.
• Strong organizational skills
• Flexibility and ability to reprioritize.
• Strong written and verbal communication skills
• Ability to tailor communication styles to differing personalities and business needs.
• Strong attention to detail and accuracy
• Ability to multitask and stay focused in a fast-paced environment.
• Positive and professional demeanor and ability to stay calm under pressure.
• Works independently and demonstrates initiative.
• Ability to problem solve.
• Willingness to learn, take direction well and be a team player.

 
If you are interested in hearing more about the position, please respond to this posting with your resume attached or contact me at 813-321-1674.