Administrative Assistant - Tone Talk Tel

Job Title: Administrative Assistant

Overview:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will play a key role in ensuring smooth day-to-day operations by providing administrative support to various departments within the organization. This position requires excellent communication skills, proficiency in office software, and the ability to multitask effectively.

Responsibilities:

1. General Administrative Support: Assist in daily office tasks such as answering phones, managing emails, scheduling appointments, and handling correspondence.

2. Calendar Management: Coordinate meetings, conferences, and appointments. Schedule rooms, send out invitations, and ensure all necessary resources are available.

3. Document Preparation: Draft, proofread, and edit documents such as memos, reports, presentations, and correspondence. Ensure accuracy and adherence to company standards.

4. Office Organization: Keep the office environment tidy and organized. Order office supplies and equipment as needed.

5. Client Relations: Greet clients and visitors in a professional manner. Assist with inquiries and provide information as required.

6. Assistance to Management: Provide administrative support to executives and managers including calendar management, expense reports, and special projects as assigned.

7. Meeting Support: Prepare meeting agendas, take minutes, and distribute materials. Follow up on action items as necessary.

Qualifications:

1. Education: High school diploma or equivalent.

2. Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Experience with office equipment such as printers and scanners.

3. Communication Skills: Excellent verbal and written communication skills. Ability to interact professionally with staff at all levels.

4. Organizational Skills: Strong organizational and time management skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment.

5. Problem-Solving Skills: Ability to identify issues and proactively seek solutions. Adaptability and flexibility to handle unexpected situations.