Administrative Assistant at Placed With Integrity Staffing

We are currently seeking an Administrative Assistant to join our team! You will perform the functions below in order to drive company success in a dynamic environment.

Responsibilities:

• Coordinate accommodations for company conferences and team events
• Maintain and generate correspondence and communication via email in addition to physical documents for mailing and or usage along with translations of documents and database maintenance
• Responsible for answering incoming phone calls and transferring to appropriate department contact
• Compile reports from personnel databases as needed
• Communicate with vendors regarding services and products provided to departments 
• Guide customers in official documentation process in order to provide services as needed
• Relieve receptionist in duties as needed and if necessary 
• Receives, sorts, indexes, types, files and retrieves forms, correspondence, and documents
• Generate reports as requested by management, retrieving information from various sources
• Prepare documents for department as required by management 
• Checks and completes records, forms and documents for system filing
• Develop and maintain a knowledge base of the evolving products and services

Requirements:

• Must have 2-3 years experience in office administration or similar experience
• Excellent written and verbal communication skills in both English and Spanish
• Strong attention to detail, experience using Microsoft systems (Excel, Powerpoint etc)

• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
• We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws