Administrative Assistant - Consider Posh Pro

Job Title:

Administrative Assistant

Location:

Miami, FL

Company:

Consider Posh Pro

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role involves a variety of tasks related to organization and communication, including managing schedules, coordinating meetings, handling correspondence, and assisting with various administrative projects. The ideal candidate will be a proactive problem-solver with excellent communication skills and attention to detail.

Key Responsibilities:

• Office Management: Manage office supplies inventory, ensuring availability and ordering as necessary. Maintain a clean and organized office environment.
• Scheduling and Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members.
• Communication: Handle incoming and outgoing communications, including phone calls, emails, and mail. Draft, proofread, and edit correspondence, reports, and presentations.
• Record Keeping: Maintain and update electronic and physical filing systems, ensuring data accuracy and confidentiality.
• Project Assistance: Assist with special projects, research, and data analysis as needed. Support various departments with administrative tasks.
• Customer Service: Greet and assist visitors, clients, and vendors in a professional and courteous manner.
• Event Planning: Organize company events, meetings, and conferences, coordinating logistics and ensuring smooth execution.

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to multitask and prioritize tasks effectively
• Attention to detail and problem-solving skills