Administrative Assistant at ICONMA

Our Client, an Automotive Manufacturing company, is looking for an Administrative Assistant for their Memphis, TN location.

Responsibilities:

• Process field scrap documents
• Input layered audits into weekly tracker
• Input employee communication tracker
• Create and maintain supervisor employee files
• Collect and distribute mail
• Answer phone calls and direct messages, as required
• Process FedEx dealer documents and delivering on plant floor
• Processing of checking Mark Outs for proper completion
• Updating daily huddle up slide decks
• Process request to Shippers
• Working the Inbound TWI’s and processing Manual ASN’s (Advanced Shipping Notices or Inbound Purchase Orders)
• Process and manage X-Transfer request to other facilities
• Respond to RFI’s and Field Wires and create PC82 to ship parts when requested
• Review and update Scrap and VPI reports as needed
• Research and correct Scat Tag issues
• Verify locations are setup correctly on IIPAA and make pallet moves and adjustments accordingly
• Investigating various Vendor inventory issues and closing the loop with regards to identifying countermeasures and satisfying the financial aspects for our customers.
• Calculate and post the Paragraph 71 overtime equalization report
• Post Local Seniority List
• Post notifications throughout facility
• Distribute weekly SCAT tag report
• Track and distribute 10-minute audit compliance
• Track and distribute finished product audit compliance
• Run employee report cards
• Create Monthly zero claim quality awards
• PSRB Minutes
• Post PSRB Minutes on Level II BPD Boards
• Post weekly Seniority report
• Audit of No Blip-JIT to flex chart compliance
• Create file folders, and perform general filing
• Send FedEx letters to employees
• FedEx access must be provided to Administrative Assistant
• Monitor and fulfill general stationary supply requirements/requests
• Process all SAP requests
• Administrative Assistant to be set-up as Purchaser
• Maintain and distribute salaried organizational chart
• Assist leadership team members, as required
• Assist with and/or complete ILM requirements
• Maintain and utilize administrative tools to support pull systems
• File transportation paperwork (bill of lading)