Administrative Assistant/Medical Secretary - Pediatrix

Overview:

 

 

The Administrative Assistant provided administartive support to the Medical Director, physicians and advanced practitioners and practice.

Responsibilities:

• General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files.
• Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc.
• Maintenance and management of all office equipment to include phone, voicemail and computer systems.
• Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters.
• Maintains, orders and replaces pagers for physicians and advanced practitioners.
• Faxes discharge summaries to primary care physicians and follow-up specialists.
• Contacts State Department of Health regarding newborn screens, provides updates to clinicians with results to update patient records.
• Arrange and coordinate travel arrangements as needed.
• Prepare check requests & expense reports.
• Special projects as needed.
• May organize and track credentialing needs for physicians and advanced practitioners.
• Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed.
• Maintain strict confidentiality in accordance with HIPAA regulations and Company policy.
• Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
• Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.
• Complete compliance requirements as needed.
• Takes consults from hospital and relays them to physician immediate need. 
• Assists with making appointments and rescheduling patients when needed.
• Perform other duties as assigned or requested

Qualifications:

Education Level:  High school diploma or equivalent. Associate’s degree preferred.     

Experience Years: 1 to 3 years related experience.

Experience Industry: Healthcare

Equivalent combination of relevant education and experience will be considered.

Benefits and Compensation:

Benefits for Full Time employees and qualified dependents: 

• Medical, Dental, Vision Insurance
• Progyny Fertility Benefits
• Teladoc Health and Second Opinion Services
• 401(K) Thrift Program & Sharing Plan**
• Employee Stock Purchase Plan (ESPP) – 15% discount*
• Basic Employee; Spouse; Child Life Insurance
• Accidental Death and Dismemberment (AD&D)
• Employee Optional Life and AD&D
• Short & Long Term Disability
• Pre-Tax Health Savings Accounts (HSA)
• Employee and Dependent Flexible Spending Account (FSA)
• Family Medical Leave Act (FMLA)
• Parental Leave Benefit
• Sick Pay Bank
• Employee Assistance Program (EAP)
• Group Aflac Policies
• Identity Theft Protection
• Employee Charitable Fund
• Care.com
• Continuing Education Assistance
• Various Discount Programs

*Part Time Regular employee classifications also receive this benefit

**Available to part-time regular and part-time casual employees aged 21 and over

About Us:

 

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives. 

 

Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers.

 

Pediatrix is an Equal Opportunity Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.