Administrative Assistant at Constellis

POSITION SUMMARY:

Performs administrative and office support activities in a busy office environment. Duties will include data processing, creating detailed spreadsheets and presentations, proficiency in timekeeping, military time conversion, invoicing, billing and payroll for 105+ employees daily. Extensive software skills are required along with strong communication skills and problem-solving ability.

RESPONSIBILITIES:

• Perform detail-oriented tasks, within strict time constraints, to maintain accurate payroll and timekeeping.
• Conduct quality control checks of all payroll entries weekly and initiate personnel related employee changes including, but not limited to, pay, direct deposit, etc.
• Enter purchase requisitions and work to ensure requested equipment, uniforms or services are delivered in a timely manner.
• Complete monthly invoices and provide data backups for submission.  
• Create highly accurate, detailed spreadsheets and word documents to meet deliverable requirements.
• Provide Administrative support to the Contract Manager.

QUALIFICATIONS:

• Minimum three years of direct experience in administrative and or payroll functions within the past five years.
• Highly proficient in Word, Excel, and Outlook applications.
• Must be a self-starter and work well with little direct supervision.  
• Must be organized and be highly detail oriented.
• Ability to type a minimum of 45 words per minute.
• Ability to interact and communicate, both oral and written, with individuals at all levels.
• Ability to meet strict deadlines.
• Ability to multitask and remain focused on the overall mission under stressful situations.
• Ability to produce clear and concise reports and invoices.
• Preferred Experience: ADP, Deltek, Costpoint, Timekeeping,  and SAP Concur experience.

BENEFITS 

Centerra offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace. 

• Medical, Vision & Dental Insurance 
• Paid Time-Off Program & Company Paid Holidays 
• 401(k) Retirement Plan 
• Insurance: Basic Life & Supplemental Life 
• Health & Dependent Care Flexible Spending Accounts 
• Short-Term & Long-Term Disability 
• Personal Development & Learning Opportunities 
• On-the-job Training, Skills Development & Certifications 
• Employee Referral Program

WORKING CONDITIONS:

Infrequent travel as needed, less than 10 days per year. Work is typically in a busy indoor office environment. Business work hours consist of Monday - Friday 8:00 AM-5:00 PM in office position. ***Weekend Hours Flexible***

PHYSICAL REQUIREMENTS:

May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.