Administrative Assistant - Marketing Department - Gelson's Markets

Administrative Assistant – Marketing Department

Welcome to Gelson’s! For over 70 years, Gelson’s has served Southern California shoppers with an enthusiasm for food of the highest quality. Our commitment to quality, selection and exceptional service sets us apart. We strive to exceed our customers’ expectations with every visit, and we take pride in creating a positive shopping experience.

We are currently searching for an Administrative Assistant to join our Marketing department in Encino. This position will provide direct assistance to the Marketing team and the Sr. Director of Marketing.

Come join the Gelson’s team and help us continue our tradition of excellence in grocery retail.

Why work with us:

• Be part of a dynamic team that values collaboration and innovation
• Showcase your administrative skills and make an impact on your departments success
• Embrace a culture that prioritizes team excellence
• We are a certified best place to work in California for the third consecutive year

Benefits:

• We offer competitive wages
• Generous employee discounts
• Exceptional benefit programs and a strong retirement plan
• Opportunities for career growth and development

Responsibilities:

Provide clerical and administrative support for the Marketing Department.

Your responsibilities will include:

• Receive, screen, and manage telephone calls, mail, and email messages, determine priority attention; research and respond to communications as appropriate
• Create Social Media assets, Emails, and maintain the Website as needed
• Track marketing promotions, assemble reports and maintain a working list of best-performing tactics; Research, organize, compile, and present marketing analytics reports for review and distribution
• Assist with job trafficking for incoming project needs, collaborate and work with internal teams as well as external graphic designers, copywriters, and photographers to create collateral
• Create and distribute all Marketing materials relaying new/updated programs
• Fill out register promotion forms; ensure the accuracy of pricing and wording for offers
• Work with Public Relations agencies to secure product, provide photos, or other assistance
• Update and maintain Gelson’s customer database for mailers, rewards
• Maintain inventory files for marketing supplies and materials as well as reorder as needed
• Cultivate and maintain relationships with community partners such as food banks, pet adoption agencies, schools, and other non-profit and grassroots organizations
• Code and submit invoices, checking for accuracy in billing, and submit to accounting department
• Add events on Gelson’s website and various social media platforms
• Provide customer support for marketing-related activities
• Work offsite special events to represent Gelson’s
• Other related duties and assignments as required

Qualifications:

Training and Education

• High school diploma or equivalent, some college a plus
• Previous administrative experience a plus
• Completion of the Retail management certification program a plus

Knowledge, Skills, and Abilities

• Ability to communicate effectively with all levels of management
• Highly proficient computer skills including MS Word, Excel, PowerPoint, and email applications
• Proficient in English language verbal and written communication
• Knowledge of modern methods of office administration and business correspondence formatting
• Working knowledge of outlook, word and excel
• Must be highly organized, and detail oriented

How to Apply

Apply today, by selecting the link below, and take the first step toward a rewarding career with one of Southern California’s most respected grocery chains. We are committed to fostering a friendly and inclusive work environment. Gelson’s is an equal opportunity employer and encourages individuals from all backgrounds to apply.

Pay range: $21.00 - $22.00 per hour