Administrative Assistant, Marketing - Kimley-Horn
Dallas, TX
About the Job
Overview
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Dallas, TX.
Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Texas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
+ Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
+ Prepare expense reports and book travel
+ Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
+ Support conference and event planning efforts
+ Assist with production of proposals, leave behinds, reports, etc. as needed
+ Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
+ Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
+ Print and bind large, technical documents
+ Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
+ Coordinate conference rooms/meetings/staff calendars
+ Coordinate and arrange FedEx and courier delivery services
+ Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
+ Additional duties as assigned
Qualifications
Basic Qualifications:
+ Minimum of 2 years’ experience in a professional office environment
+ Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
+ Detail-oriented
+ Strong organizational skills and multi-tasking abilities
+ Ability to work under tight deadlines and handle multiple assignments concurrently
+ Positive attitude/support mentality
+ Team player
Desired Qualifications:
+ A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/16555/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
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_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _12 hours ago_ _(1/13/2025 12:23 PM)_
_ID_ _2025-16555_
_Education_ _None_
_Discipline/Focus_ _Marketing_
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Dallas, TX.
Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Texas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
+ Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
+ Prepare expense reports and book travel
+ Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
+ Support conference and event planning efforts
+ Assist with production of proposals, leave behinds, reports, etc. as needed
+ Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
+ Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
+ Print and bind large, technical documents
+ Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
+ Coordinate conference rooms/meetings/staff calendars
+ Coordinate and arrange FedEx and courier delivery services
+ Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
+ Additional duties as assigned
Qualifications
Basic Qualifications:
+ Minimum of 2 years’ experience in a professional office environment
+ Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
+ Detail-oriented
+ Strong organizational skills and multi-tasking abilities
+ Ability to work under tight deadlines and handle multiple assignments concurrently
+ Positive attitude/support mentality
+ Team player
Desired Qualifications:
+ A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/16555/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _12 hours ago_ _(1/13/2025 12:23 PM)_
_ID_ _2025-16555_
_Education_ _None_
_Discipline/Focus_ _Marketing_
Source : Kimley-Horn