Administrative Assistant - Sovos Compliance

Build your future with Sovos.

If you're seeking a career where innovation meets impact, you've come to the right place. As a global leader, Sovos is transforming tax compliance from a business requirement to a force for growth while revolutionizing how businesses navigate the ever-changing regulatory landscape. At Sovos, we're dedicated to more than just solving compliance challenges – we're committed to making a positive and lasting difference in everything we do. Our teams operate on the modern edge of digital technology, working not only to solve complex business challenges but also to enrich our personal, professional, and local communities.

Our purpose-built systems provide the tools you need to thrive in a world where governments demand increased visibility, faster reporting and greater control over business processes. Excited about the possibilities? So are we!

Don’t worry if you don't check all the boxes – apply anyway! We're focused on hiring the right people, not just the "right" resume. It's not about what you've done elsewhere; it's all about what you're capable of doing here

The Work You'll Do:

We are looking to immediately fill an open full-time Compliance position. In this role, you would be responsible for assisting the Compliance department on a variety of regulatory and customer service-related tasks. This position reports directly to the Compliance Manager.

As a strong candidate for this position, you are:

• A Team Player: You welcome the opportunity to roll up your sleeves and jump into whatever is needed, while balancing varying levels of responsibilities and multiple work streams. You thrive on working within a team environment and doing everything necessary to ensure you and the team are successful.
• A Relationship Builder: You are an effective, proactive, and transparent communicator with the ability to build and uphold strong relationships with internal management and staff, clients, outside vendors, and partners. Your written and verbal communication skills are superior and exemplify professionalism.
• A Results Oriented Individual: You have demonstrated success in delivering results, proactively overcoming obstacles, and driving change in a high growth business. You embrace challenges and aren’t afraid to contribute to overall team initiatives as well as execute daily tasks.

Job Responsibilities:

• Hybrid position – must be able to be work in office one recurring day per week
• Learning and following established task management policies and internal data management software processes
• Managing a high volume of communication via phone and email
• Organizing and managing the compliance department’s general email inbox, re-distributing email as needed
• Responding to general client emailed requests and phone calls
• Managing and distributing incoming and outgoing physical mail
• Preparing and filing accurate corporate trade name amendment applications to state and federal regulators
• Coordinating beverage alcohol samples upon arrival at the office
• Updating electronic copies of corporate beverage alcohol license files once renewed
• Organizing and managing the compliance check request process and supporting documentation
• Organizing, coordinating, and executing periodic product renewal regulatory filings
• Updating brand registration product approval dates in Ship Compliant
• Providing administrative support to our compliance team

Qualifications

• 2+ years within a legal/administrative or customer service-related industry
• 2+ years of data entry experience
• An exhibited passion for customer service
• High level of attention to detail
• Excellent oral and written communication skills
• Exceptional organization and task management skills
• Proficiency in Microsoft Office
• Experience using ShipCompliant is a plus
• Experience using Asana is a plus
• Experience within the Beverage Alcohol Industry is a tremendous plus but not required

What Does Sovos Offer You?

The tools to enhance your life - because we want you to enjoy your life outside of work and inside!

• Flexible Time-Off
• Bi-Weekly Meeting Free Days!
• Mentoring Programs
• Globally recognized Training and Development programs
• 401(k) Match
• Tuition Reimbursement
• A variety of paid leave options, etc!

Sovos is an equal opportunity employer committed to providing an environment that celebrates diversity and where equal employment opportunities are available to all applicants and employees.  We do not discriminate against race, color, religions, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic provided by law.  At Sovos, all employees are encouraged to bring their whole selves to work.

Company Background

Sovos is a global provider of tax, compliance and trust solutions and services that enable businesses to navigate an increasingly regulated world with true confidence. Purpose-built for always-on compliance capabilities, our scalable IT-driven solutions meet the demands of an evolving and complex global regulatory landscape. Sovos’ cloud-based software platform provides an unparalleled level of integration with business applications and government compliance processes.

More than 100,000 customers in 100+ countries – including half the Fortune 500 – trust Sovos for their compliance needs. Sovos annually processes more than three billion transactions across 19,000 global tax jurisdictions. Bolstered by a robust partner program more than 400 strong, Sovos brings to bear an unrivaled global network for companies across industries and geographies. Founded in 1979, Sovos has operations across the Americas and Europe, and is owned by Hg and TA Associates. For more information visit http://www.sovos.com and follow us on LinkedIn and Twitter.