Administrative Assistant - Motion Recruitment

Our client, an investment management company, is looking for an Administrative Assistant to join their team in Malvern, PA!

6 month contract to start, could extend or convert

Hybrid Tues-Thurs onsite

What You Will Be Doing

• Maintain calendars on a timely and accurate basis for assigned management
• Schedule meetings promptly and accurately
• Organize and prioritize daily tasks to meet changing priorities
• Help the manager with staying on time by giving them a timely heads up that they need to finish up in their office and head to a meeting
• Ensure appropriate travel time between meetings and avoid scheduling meetings that would require managers to drive back and forth between buildings
• Ensure all the proper resources move when a meeting moves (conference room, 1DECK, video conferencing, etc.)
• Proactively schedule skip levels evenly throughout the year and track completion
• Provide Travel Support - Be thorough and proactive when making travel arrangements
• Put all the details of the manager's travel on their calendar at the appropriate times so they can reference the information

Required Skills & Experience

• Microsoft Word, Excel and PowerPoint; Lotus Notes; and Visio
• Relationship management & organization skills, project & time management
• High school graduate

Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.