Administrative Assistant - Maintenance - CF Industries

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy. Function: Administrative Job Summary: The Administrative Assistant - Maintenance role provides administrative support and clerical assistance, timekeeping, data entry, report generation services, and SharePoint site overview for the Maintenance Department. The Administrative Assistant - Maintenance will work in the plants Work Management Information System (WMIS) to update and maintain time entry, maintain accurate hierarchies for plant equipment, and complete work orders. This role will report to the Maintenance Manager but will support multiple team members within the maintenance department. Job Description: Job Responsibilities: 1. Maintain physical and digital filing systems. 2. Organize schedules, meetings, events, and travel. 3. Develop collaborative relationships with administrative support team members from various departments. 4. Provide general administrative duties in support: Organize catering for meetings and events. Participate in safety drills. Record-keeping Order and manage office supply inventories. Sort and distribute incoming mail. 5. Assist in preparing presentation materials for recurring, meetings and technical conferences. 6. Provide general support to visitors. 7. Responsible for setting up new employees and contractors (including entering work order time) in the asset management system. 8. Updates and posts a weekly overtime report. 9. Enters time on work orders and closes out work orders completed by the maintenance team and contractors. 10. Performs audits of contractor’s invoices for labor, per diem and travel expenses. 11. Responsible for turnaround administration and monitoring millions of dollars of contractor labor and expenses. 12. Assists maintenance staff with software questions and retrieval of information and reports. 13. Provides support and backup to other administrative functions (specifically the accounts payable function) which includes cross training in other departments as needed. 14. All other duties as assigned. Successful incumbents will have: 1. Ability to complete work duties and tasks safely. 2. Minimum of high school education or equivalent. Two years of college preferred. 3. A minimum of one (1) year of experience as an administrative assistant required. 4. Proficient in Microsoft Office Suite. 5. Excellent organizational, time management and communication skills including communicating with all levels of team members, especially during difficult and challenging situations. 6. Ability to prioritize work. 7. Self-motivated and capacity to work independently. 8. Excellent telephone, listening, verbal and written communication skills. 9. Ability to maintain a high degree of professionalism and confidentiality. 10. Strong level of attention to detail and thoroughness in completing work tasks. 11. Analytical thinking and problem-solving skills. 12. Capable of working for and taking direction from multiple individuals. What We Offer: You’ll enjoy competitive compensation, consisting of base pay plus an incentive program available to all full-time team members, and a comprehensive benefits package including high-quality healthcare options, a well-being incentive program, 401k, life and disability insurance, generous time off (with time off to volunteer) and much more! You will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work, and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and gain a sense of fulfillment knowing that you’re working with purpose, to provide clean energy to feed and fuel the world sustainably. CF Industries is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. Employees in the US can learn more about their rights by viewing the federal "EEO is the Law" poster (PDF) and others as detailed below: Pay Transparency https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf FMLA: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf Employee Polygraph Protection Act https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf Employees in Canada can learn more about their rights by viewing the “Canadian Human Rights Act”. If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call 847-405-2400 or contact us at cfhire@cfindustries.com. JOIN OUR TALENT NETWORK We are a global leader in transforming natural gas into nitrogen. The chemical processes we use ensure we have the nitrogen we need to support life on earth - from fertilizer that feeds the crops that feed the world to products that remove harmful emissions from industrial activities. We are always seeking bright, ethical and resourceful professionals that have achieved a high level of success in their respective fields. Individuals who want to be a part of a strong, financially secure company; who believe in our values, are committed to what we do, and embrace our future. At CF Industries we take great pride in who we are, what we do and the talented people that work for us. Our values extend to our employment and hiring practices. We are committed to doing it right for the benefit of our employees, our products and our community. We believe that We do it Right. We do it Well. We execute as a Team. We take a long term view.