Administrative Assistant - TEKsystems

TEKsystems is looking to hire several Admin Assistants for a large healthcare company out of Madison, WI!

**if you have recent customer service experience (receptionist, etc.) and have worked at a company for 2+ years, please send your most updated resume to rsison @ teksystems.com - these applications will be reviewed first!**

Description:

Welcoming and directing visitors both in person and over the phone. The role involves managing a multi-line telephones system efficiently while also handling data entry and various general clerical tasks to keep the office running smoothly.

Essential Functions:

The responsibilities consist of a range of duties, including but not limited to:

• Answering incoming phone calls and directing them to the appropriate person or department.

• Entering and filing pre-certifications accurately.

• Serving as a backup to the Mailroom Coordinator when necessary.

• Managing fax distribution and open tickets efficiently.

• Organizing catering for office events and staff meetings.

• Ensuring accurate entry of Patient Care Reports into the system.

• Providing continuous coverage at the front desk from 8 am to 4:30 pm, with breaks and lunch exceptions.

• Greeting and assisting visitors and employees in a professional and courteous manner.

• Overseeing visitor registration and ensuring all guests sign in using the front desk tablet.

• Handling incoming and outgoing mail.

• Keeping the reception area clean, organized, and presentable at all times.

• If needed, monitoring and ordering office supplies as needed, ensuring adequate inventory levels.

• Collaborating with other administrative staff to support various office tasks and projects.

• Maintaining confidentiality of sensitive information and adhering to privacy regulations.

• Providing administrative support to executives and managers as required.

• Participating in training sessions and staying updated on office policies and procedures.

Additional Skills & Qualifications:

Nice to have:

45 WPM

telephone etiquette

organization

good attitude

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.