Administrative Assistant - AllianceStaff, LLC

Administrative Tasks:

• Schedule and organize meetings
• Coordinate webinar presentations
• Plan and organize internal events
• Arrange travel accommodations for staff, including flights, hotels, and ground transportation.
• Order and stock office and breakroom supplies, and keep the supply closet organized.
• Assist with new employee onboarding
• Handle incoming and outgoing mail and packages, including coordinating UPS/FedEx shipments.

Marketing Tasks:

• Collaborate with technical staff to develop proposals and presentations for clients.
• Manage the printing, binding, and delivery of proposals.
• Update internal systems (VantagePoint and Salesforce) with client and project details.

• Bachelor’s degree in business, communications, or a related field is preferred.
• At least 3 years of relevant administrative and/or marketing experience.
• Proficiency in Microsoft Office Suite
• Preferred experience using Adobe Suite, VantagePoint, and/or Salesforce
• Background in professional services consulting (engineering, architecture, construction, real estate development) is a plus.

• Bachelor’s degree in business, communications, or a related field is preferred.
• At least 3 years of relevant administrative and/or marketing experience.
• Proficiency in Microsoft Office Suite
• Preferred experience using Adobe Suite, VantagePoint, and/or Salesforce
• Background in professional services consulting (engineering, architecture, construction, real estate development) is a plus.