Administrative Assistant - Systems Planning and Analysis, Inc.

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted. 

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity.  We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense.  Come join the fastest growing Division at Systems Planning and Analysis, Inc.!

The Space Systems Group (SSG), part of SPA’s Space and Intelligence Division, provides timely and objective assessments and recommendations integrating technical, operational, programmatic, policy and business analysis. We focus on our key clients in the Space community including the US Space Force’s Space Systems Command (USSF/SSC), one of the three designated Field Commands under USSF. We work tirelessly to provide integrated solutions based on information and communications throughout the chain of command.  We provide clear and consistent analysis and recommendations which are aligned to strategic and leadership goals while balancing the ability to  execute on time and on budget within the technical communities. Come join an organization responsible for being a key enabler of Spacepower!

SPA has an immediate need for Administrative Assistance support to the customer's Director's Action Group (DAG) Personnel office. 

About the Position

Prospective candidates must provide administrative support to the customer's Director's Action Group (DAG) office. The prospective candidate will be responsible for the following tasks:

Managing Workflows Taskers: Regularly monitor tasker workflows (e.g., Task Management, Outlook Workflows), review them, and assign them to appropriate SSC/PK action officers within two (2) hours. Provide backup support in the event of absent personnel to ensure continuity in operations. Maintain access to the secret internet protocol router network (SIPRNet) to ensure timely responses to classified taskers.

Coordinating and Preparing Final Staff Summary Sheet Packages: Coordinate the final version of the staffed and written package with all identified parties and Directorate leadership to ensure all key personnel and leaders are sufficiently informed regarding the purpose, issues addressed, and responses provided to resolve any questions or issues raised by higher headquarters or outside agency personnel.

Track and Manage Suspense: Collaborate with the SharePoint team to develop a SharePoint tool within 30 calendar days of contract award to track and manage external and internal suspense. The tool will provide near real-time status of all opened (new) actions or requests, all ongoing actions, and completed actions and, when appropriate, recommend improvements to the directorate's external and internal suspense support. Act as a single clearinghouse for all external task correspondences and responses to maintain configuration control and current status. Assist in managing the PK front office appointment calendars, conference room schedules, and scheduling meetings.

Qualifications:

• Active Secret clearance
• One year of college (30 credit) minimum
• 5 years of Government (DoD) Executive Administrative support experience
• Proficiency in MS Office Suite software
• Ability to work onsite Monday-Friday in El Segundo/Los Angeles

At SPA, we strive to deliver a robust total compensation package that will attract and retain the top talent.  Elements of the compensation package include competitive base pay and variable compensation opportunities.  

SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.  

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc.  Please note that the salary information shown below is a general guideline only.  Salaries are commensurate with experience and qualifications, as well as market and business considerations.  California Transparency Pay Range:  88k-95k