Administrative Assistant at Melrose Mac Inc.
Los Angeles, CA 90038
About the Job
Administrative Assistant
Melrose Mac Inc is currently seeking an experienced Administrative Assistant to join our team in Los Angeles, California (90038).
Job Summary:
As the Administrative Assistant, you will provide nearly support to the sales acting with little supervision, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, which includes scheduling, contact and contract management, preparing materials for meetings, and participating in a wide range of special projects. This is an on-site position; selected candidate will be required to work out of our Hollywood office during regular business hours.
Duties and Responsibilities:
Core duties and responsibilities include the following. Other duties may be assigned by management.
- Maintain the schedule, including day-to-day and long-term management of meetings, projects, and priorities.
- Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants.
- Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
- Collect and assemble information for presentations, projects, and strategic planning.
- Serve as the first point of contact for a wide variety of high-level relationships and external contacts.
- Facilitate, build, and monitor relationships including tracking contacts in database and managing follow-up.
- Handle phone, email and postal mail inquiries and respond appropriately.
- Draft and edit correspondence, articles, reports, and presentations; transcribe meeting notes.
- Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
- Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals.
Education and Experience:
- A bachelor’s degree or equivalent or 2 to 3 years of experience as an Admin Assistant.
- Proficient in all MS Office applications including, Word, Excel, PowerPoint.
Skills and Abilities:
- Resourceful, strategic problem-solving ability with a fun, positive “can do” attitude.
- Utilize analytical skills and a demonstrate broad understanding of the organization to effectively interpret and anticipate needs.
- Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction.
- Works effectively without constant and direct supervision or guidance.
- Demonstrate flexibility in the face of change.
- Project a positive demeanor regardless of changes in working conditions.
- Produce well thought‐out, professional correspondence free of grammatical and spelling errors.
- Interact professionally with leaders, members, and associates at all times.
- Promptly respond to requests with accuracy and a courteous demeanor.
- Display proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc.
- Demonstrate advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.
Compensation and Benefits:
- Competitive pay; Salary range of $25 - $30 per hour, depending on experience.
- Benefits package is available, Health, Dental and Vision insurance.
- 401k
Please submit your resume via the ‘Apply now’ button!
We are an Equal Opportunity Employer!