Administrative Assistant (Long-Term Contract) - Beacon Hill

Our client, a growing firm located in Rolling Meadows, is looking for an Administrative Assistant to join their team! You will work directly with the c-level executive staff and will play a vital role in the company's success.

Duties

Maintain awareness of current team dynamics and sentiments ("ear to the ground")

• Anticipate potential challenges and provide proactive solutions
• Oversee and monitor high-priority tasks, bringing them to attention for awareness and execution.
• Manage and preserve schedule, including organizing appointments, meetings, and supporting travel itineraries.
• Serve as a liaison with other departments, managing communication and project collaborations effectively.
• Coordinate project stewardship, including tracking project deliverables, timelines, and resource allocation. Including maintenance of SharePoint and Asana.
• Assist in developing and maintaining a project prioritization framework to align with the strategic objectives of the science and technology teams.
• Draft, revise, and proofread correspondence, reports, and presentations critical for executive and strategic decision-making.
• Maintain the confidentiality of sensitive information with the utmost discretion.
• Facilitate and delegate tasks to members of the team for organization of board meetings, panels, and corporate events within the division.
• Ensure effective flow of information from the office, keeping all relevant parties informed and engaged in project progress.

• 3+ years in an office environment, preferably within the financial services industry
• High level of organization, accuracy, confidentiality, and attention to detail
• Ability to think critically, problem solve, multi-task, and prioritize work in order to meet deadlines
• Exceptional oral and written communication skills
• Advanced Microsoft Office skills, specifically Excel

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com

We look forward to working with you.

Beacon Hill. Employing the Future (TM)