Administrative Assistant - Community Partnership for Families of San Joaquin

Job Description: Administrative Assistant

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will provide administrative support to ensure the smooth and efficient running of the office operations. The Administrative Assistant will be responsible for supporting various departments within the organization and assisting with day-to-day administrative tasks.

Responsibilities:

1. Perform general administrative duties, including managing phone calls, emails, and correspondence.
2. Organize and schedule appointments, meetings, and travel arrangements for executives and staff.
3. Prepare and distribute various documents, reports, and presentations.
4. Coordinate and maintain records, files, and databases, both electronically and in hard copy.
5. Assist in managing office supplies and inventory, ensuring stock is maintained and ordering supplies as needed.
6. Assist with budget tracking and expense management.
7. Conduct basic research and compile data for reports and presentations.
8. Provide support in the creation and distribution of internal communications and announcements.
9. Support other departments as and when needed, including HR, finance, and operations.
10. Assist with maintaining confidentiality and handling sensitive information with discretion.

Requirements:

1. Proven experience as an administrative assistant or in a similar role.
2. Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
3. Excellent organizational and time management skills.
4. Strong attention to detail and accuracy.
5. Excellent written and verbal communication skills.
6. Ability to prioritize and multitask in a fast-paced environment.
7. Professional and friendly demeanor with the ability to interact with individuals at all levels.
8. Strong problem-solving and decision-making abilities.
9. Ability to maintain confidentiality and handle sensitive information.
10. High level of integrity and professionalism.

Preferred qualifications:

1. Associate's or bachelor's degree in business administration or a related field.
2. Previous experience working in a corporate or office setting.
3. Knowledge of office management systems and procedures.
4. Experience with project coordination and event planning.

This is a full-time position, Monday to Friday, and may require occasional overtime. The Administrative Assistant will report directly to the office manager or executive management team. We offer a competitive salary and benefits package, along with opportunities for professional growth and development.

If you are a highly organized individual with strong administrative skills and attention to detail, we look forward to receiving your application.