Administrative Assistant - Beacon Hill

Position: Administrative Assistant

Location: Little Canada, MN

Job Summary

Beacon Hill's client is seeking a highly organized and polished Administrative Assistant to support their close knit team with a wide range of clerical, organizational, and administrative responsibilities. This position works closely with leadership to manage schedules, communications, office operations, and special projects, ensuring the smooth operation of daily activities. The role offers opportunities for professional growth, a collaborative work environment, and exceptional benefits, including home office reimbursement and monthly massages.

Responsibilities:

• Coordinate complex schedules and calendars, including business meetings, events, and travel arrangements.
• Handle correspondence, including triaging emails, screening calls, and managing incoming mail.
• Support office operations by managing supplies, arranging meals for meetings, and addressing basic IT issues or coordinating with vendors.
• Assist leadership with expense reports, meeting follow-ups, and project management.
• Contribute to marketing efforts by maintaining networking contacts, organizing client gift preparation, and managing referral communications.
• Serve as a backup for front desk and Welcome Specialist roles, ensuring smooth office operations when others are unavailable.
• Draft policies and procedures to optimize administrative processes and support organizational efficiency.

Compensation and Benefits

• Comprehensive benefits, including home office reimbursement and other perks!
• A supportive, employee-focused culture with a strong emphasis on work-life balance and professional development.

This role is ideal for an individual who thrives in a dynamic environment, enjoys working closely with leadership, and is looking for a meaningful opportunity to grow.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com

We look forward to working with you.

Beacon Hill. Employing the Future (TM)